Office Administrator

For decades **The International Centre **has been home to Canada's largest and most popular events, offering superior service and inspired event solutions from our knowledgeable staff. We strive to employ passionate, enthusiastic, and results-orientated people, and we appreciate you considering us as your next employer. The International Centre makes an excellent place for you to grow and further your professional experience. Come join our team

We offer a competitive employment package and foster a dynamic work environment that provides each individual with the opportunity for career advancement and continuous training and development.

**Job Summary**

Reporting to the Food & Beverage Manager, the main focus of this role is to provide administrative support to Banquet Manager, Retail Manager and Food & Beverage Team.
- **This position requires the ability to work occassional evenings and weekends as required_

**Duties and Responsibilities**
- Maintains the department's filing system and ensures internal documents are forwarded to the appropriate departments.
- Works with Banquet and Retail managers to ensure that all charges are posted to client accounts and event plans are monitored for changes and requirements.
- Performs administrative duties such as composing correspondence and faxes, ordering supplies, photocopy and collate documents for distribution, mailing and filing, directing phone inquiries to the appropriate team members, setting appointments and managing the departmental calendars.
- Assists with new employee onboarding and ensures related paperwork is sent to Payroll/Human Resources in a timely manner.
- Maintains up to date master recipe workbooks
- Assists with maintenance of on-line purchasing systems
- Prepare vendor reports, invoice log and weekly produce price comparison
- Assist in monthly physical count of kitchen inventory
- Arrange for smallware’s quote comparisons
- Maintain daily records of goods ordered and received
- Attends operational meetings and takes detailed minutes.
- Assists other areas of the kitchen such as inventory, purchasing, payroll, communicating menu changes.
- Prepares Weekly Discount Report - creates and send reports to Executive Chef and F&B Management.
- Assists with drafting reports on a monthly, quarterly, and annual basis and as necessary.
- Carries out tasks and assignments as assigned by management.

**Job Specifications and Qualifications**
- Minimum of three (3) years’ experience in an administrative position or similar experience.
- Excellent Microsoft Office knowledge including Excel, Word, Outlook, and PowerPoint.
- Prior experience with Ungerboeck EBMS system would be an asset.
- Energetic individual with an ability to multi-task and excel in a fast-paced environment.
- Excellent time management skills.
- Ability to prioritize with strong data entry, analytical and communication skills
- Excellent written and verbal skills.
- Professional handling of confidential and sensitive information.
- Food & Beverage and/or hospitality experience an asset.

NOTE: We _thank all applicants for their interest; however only those selected for an interview will be contacted._
- The International Centre has an accommodation process in place which includes providing accommodations for our employees and applicants with disabilities. If you have a disability and require any special accommodations, please let us know as soon as possible so that we can make whatever arrangements required to ensure your needs are accommodated. We are committed to a barrier-free workplace._

**Job Types**: Full-time, Permanent

**Salary**: $19.00-$20.00 per hour

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Weekend availability

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 3 years (required)
- Hospitality: 1 year (required)

Work Location: One location