Program Reporting Officer

**Job Information**

Job Requisition ID: 72708
Ministry: Arts, Culture and Status of Women
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Temporary-Up to 12 months
Scope: Open Competition
Closing Date: July 2, 2025
Classification: Administration 2

**Salary**: $2,400.86 to $3,151.07 bi-weekly ($62,662- $82,242 year)

Arts, Culture and Status of Women works to improve Albertans’ quality of life through support of cultural development, historical preservation and increased gender equality. For more information on the work Culture and Status of Women does, visit this link

The Community Engagement Branch supports the broad nonprofit/voluntary sector to build and strengthen its human and financial capacity by:

- Providing financial assistance;
- Building the adaptive, leadership, management, and technical capacity of organizations through facilitation and training on governance, leadership, strategic planning, fund development, collaborations, and more.
- Identifying and addressing broader nonprofit sector issues and initiatives through gathering and analyzing meaningful data on the sector, and undertaking research on key sector trends to inform and set policy direction;
- Building cross-sector partnerships and collaborations to achieve shared goals; and
- Building awareness of the critical role of the nonprofit sector in fostering a strong Alberta economy, and healthy and vibrant communities.

The Community Grants Unit is looking for one (1) temporary Program Reporting Officer, at the Administration 2 classification, located in Edmonton.

**Role Responsibilities**:
The Program Reporting Officer supports the efficient administration of the funding programs delivered by the Community Grants Unit. These programs include the Community Facility Enhancement Program (CFEP) and the Community Initiatives Program (CIP), including the various funding streams of each.

These programs have a combined budget of more than $63 million annually.

Reporting to the Manager, Finance and System, the Program Reporting Officer:

- Ensures proper management, compliance and accountability of grants provided through the funding programs delivered by the Community Grants Unit.
- Consults and advises grant recipients on accounting/reporting aspects of program policy and procedures and any specific outstanding matters in relation to the completion of projects and reporting for the grant programs delivered by the Community Grants Unit. Responsibilities are expected to be accomplished with little or no supervision.
- Reviews and analyses financial reporting and project outcomes. Each grant is provided for a unique purpose, requiring the incumbent to possess a high level of knowledge, experience and expertise in each of the programs administered by the Unit. The position is responsible for the receipt, examination, processing and reconciliation of submitted financial reporting documentation to ensure compliance with established program guidelines and parameters as well as the unique approved purpose. They identify potential issues in the reporting such as eligibility, mismanagement of grant funds, conflict of interest, and costs discrepancies.
- Reviews formal grant funding agreements, consults grant recipients on funding conditions and deliverables and recommends changes to formal grant agreements as necessary. The incumbent creates and handles the execution of amending agreements for any approved changes to formal grant agreements.
- Assesses eligibility, mitigates funding risks, and works with the delegated authority to process decisions on grant recipient's proposed changes to the approved project. These changes may include time extension, budget reallocation, and the return of unspent funds. Depending on the grant recipient's circumstance, the incumbent is required to exercise discretion and judgment.
- Advises grant recipients on best practices to ensure successful completion of grant projects and timely submission of reporting requirements. The position provides direction and communicates with grant recipients, third parties, and other levels of the government in resolving issues affecting grant projects and reporting.

The position also requires the ability to manage and adjust to changing priorities, often of a politically sensitive nature.

Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
**Agility**: anticipate, assess, and readily adapt to changing priorities, demonstrate resilience in times of uncertainty, and effectively work in a changing and fast-paced environment.

**Building Collaborative Environments**:In this position, you will be building Ministry and cross Mi