Administrative Assistant

7 days ago

Winnipeg, Canada Imperial Properties Full time

The Administrative Assistant contributes to the efficient day-to-day operations of Imperial Properties, and supports the work of management, and other staff.
- **Primary Duties and Responsibilities**:_

**Reception**
- Coordinate reception staffing during regulars office hours
- Answer general phone inquiries in a professional and courteous manner
- Greet visitors to the organization in a professional and friendly manner
- Maintain a clean and organized reception area

**Office Administration**
- Use computer word processing, spreadsheet and property management software
- Set up and maintain Unit Owner & Board Member records
- Upkeep of hard copy and electronic files, ensuring high level of accuracy
- Maintain inventory of stationery, supplies and other consumables for the office
- Provide administrative support to the Property Managers and other staff

**Resident Requests**
- Assist residents with maintenance requests and coordinate it with the Property Managers.
- Draft memos and/or making phone calls to unit owners and board members for ad-hoc and preventive maintenance scheduling.
- Maintain preventive maintenance calendars
- Ensure that trouble calls received from clients are acted upon.
- Electronic and paper filing

Other duties may be assigned as necessary.

**Working Conditions**

The Administrative Assistant will work 37.5 hours / week, Monday through Friday, from 9:00 AM to 5:00 PM. With 30 minutes allotted for unpaid lunch break.

**Occasional overtime may be required to deal with urgent tasks or attend meetings with Property Manager to take meeting minutes.**

Pay: $16.50-$18.50 per hour

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Work Location: In person

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