Executive Assistant

Join Our Team at Strategic Group
Ready to grow your career with one of Canada’s leading privately held real estate companies? At Strategic Group, we create spaces where people, businesses, and communities thrive.
About Us
**At Strategic Group, our purpose is simple**: Learning. Growing. Having Fun. We bring this ethos to life by innovatively envisioning, creating, owning, and operating real estate that transforms spaces and redefines possibilities.
As a fully integrated real estate company, we specialize in owning, managing, leasing, developing, and re-developing properties. Our entrepreneurial spirit and innovative thinking have made us a Canadian industry leader in office-to-residential conversions, completing more successful conversions than anyone else in the country. This focus is a driving force in our development business and reflects our commitment to creatively reimagining what’s possible.
Our real estate portfolio spans high-end residential developments and commercial properties. Beyond real estate, our business interests include corporate finance and other industries, enabling us to deliver diverse and impactful solutions for our tenants, partners, and communities.
Guided by our mantra, “Creating value others can’t by seeing what others don’t,” we take pride in crafting unique solutions that leave a lasting legacy.
Our Values
**At Strategic Group, our values guide everything we do**:

- Team Player: We foster a supportive, accountable, and drama-free workplace where integrity and respect guide every interaction.
- Innovative: Creativity and unconventional thinking are at the heart of what we do, helping us uncover opportunities others might miss.
- Growth-Oriented: We are tenacious and passionate, thriving on challenges and embracing learning as we pursue new opportunities.
- Optimistic: With a positive mindset and solution-oriented approach, we tackle obstacles as opportunities to learn, grow, and have fun.

If you’re ready to join a team that thinks boldly, acts innovatively, and works collaboratively, we’d love to hear from you
Position Overview
The Executive Assistant plays a pivotal role in enhancing the productivity and leadership effectiveness of the COO of Strategic Group by providing professional and administrative support. This role requires a high level of professionalism, confidentiality, proactivity, intuition, and exceptional organizational skills.
Key Responsibilities
Executive Support and Productivity Optimization
- Provide proactive support by anticipating needs to ensure maximum effectiveness and productivity of the COO by streamlining daily operations and minimizing distractions.
- Assist in documentation and the setting and tracking of goals, priorities, and initiatives to ensure maximum clarity, focus, and execution by the COO.
- Ensure effective time management by scheduling regular check-ins with the COO to align on priorities, progress, and next steps.
- Recognize, prioritize, and channel urgent matters appropriately, ensuring that time-sensitive issues are addressed promptly.

Internal and External Representation
- Provide leadership in building internal and external relationships, acting as the first point of contact between the COO and key stakeholders.
- Represent the COO in a professional manner in all internal and external interactions, ensuring alignment with Strategics' vision and maintaining a positive image for the organization.
- Act as a liaison between the COO and senior leadership, facilitating smooth communication and collaboration on key initiatives.
- Maintain and update a contact database for important external relationships, ensuring prompt follow-up and tracking of interactions.

Communication and Documentation Management
- Assist in the development of tailored messaging, which may include writing, editing, and distributing internal and external communications.
- Develop and maintain an efficient paper and electronic filing system to ensure reports, correspondence, and documentation are kept organized, accurate, and readily accessible.
- Ensure that important communication items are flagged and followed up when necessary to avoid any items being overlooked or delayed.

Team Collaboration and Coordination
- Coordinate and collaborate with other Executive Assistants.
- Facilitate communication across teams to ensure that critical information is shared and that team members understand COO priorities and initiatives.
- Support cross-functional projects, liaising with department heads or key stakeholders to ensure that goals and deadlines are being met in alignment with Strategics' vision.
- Perform other ad hoc duties or projects that may be required, such as assisting with event planning, research, or urgent operational needs.

**Qualifications**:

- Background in legal, finance, or business is preferred.
- Experience in a support function with progressive responsibility.
- Strong written and verbal communication skills.
- Advanced working knowledge of MS