Assessment Coordinator

3 days ago

Thunder Bay, Canada Sullivan + Associates Clinical Psychology Full time

**Overview**
Sullivan + Associates Clinical Psychology is seeking a highly organized and dependable **Assessment Coordinator** to join our team for a 12-month maternity leave contract. This role is central to helping our Psychologists deliver high-quality psychological assessments across Northwestern Ontario, including **travel-based assessment runs** and services for **local and outlying school boards and partner organizations**.

**Key Responsibilities**
- Coordinate all **out-of-office and travel-based psychological assessments**, including scheduling, booking, and logístical planning
- Maintain communication with **school boards, community partners, and remote sites** to secure rooms, arrange schedules, and confirm assessment details
- Support clients, caregivers, and special education personnel through the **intake and pre-assessment process**:

- Manage referral information, documents, and data entry within our practice system clinicians have the required materials, files, and information for each assessment run
- Monitor timelines, follow up on outstanding forms or consent documents, and maintain accurate records
- Collaborate closely with our **Assessment Intake Specialist, Assessment administration staff, Psychometrists, Psychologists, and Office Manager**to ensure workflow efficiency

**Qualifications**
- Experience in scheduling, coordination, or administrative support (healthcare or education is an asset)
- Exceptional organizational skills with strong attention to detail
- Ability to adapt to changing schedules and priorities
- Strong written and verbal communication skills
- Comfortable working with digital systems (experience with practice management software is an asset)
- Ability to maintain professionalism, confidentiality, and accuracy in all client interactions

**What we offer**
- A supportive, positive team culture grounded in respect, accountability, and collaboration
- Training and ongoing support from experienced assessment team members
- An opportunity to meaningfully contribute to improving access to psychological assessment services across Ontario
- Competitive compensation
- Full-time hours (Monday-Friday), 12-month contract with the possibility of extension

**How to apply**

Stacy-Ann McFarlane (Executive Assistant)

Sullivan + Associates Clinical Psychology

Pay: $28.00 per hour

Expected hours: 35 per week

**Benefits**:

- On-site parking

Work Location: In person

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