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Lease Documentation Coordinator

2 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 66001
Ministry: Infrastructure
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: January 20, 2025
Classification: Program Services 2

**Salary**: $2,345.14 to $3,076.28 bi-weekly ($61,208 - $80,290/year)

Alberta Infrastructure designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals and government facilities infrastructure meet the needs of Alberta’s population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

The Realty Services Branch represents the primary real estate group within the provincial government. The Branch is transaction oriented and involves leasing and land negotiations (with external & internal stakeholders), producing and managing contract documentation and ultimately finalizing the necessary legal agreements which support the Province's diverse leasing and land programs/portfolios.

**Role Responsibilities**:
Reporting to the Manager of Documentation, the Lease Documentation Coordinator is responsible for coordinating legal file reviews, overseeing documentation management, and select draft lease documentation preparation for the Leasing unit.

These duties and responsibilities require a reliance on standardized procedures with a focus on document templates and process workflows to streamline and maximize operational efficiencies within the Branch. This position applies a solid understanding of general contract law & legal documentation, commercial leasing practices and appropriate legal templates/precedents, ideally from a paralegal background.

The position requires a high degree of independence, professionalism, attention to detail, accountability and is fundamental to the efficient operation of Leasing's overall program delivery.

The primary responsibilities for the Lease Documentation Coordinator include, but are not limited to:

- Coordinate Leasing’s contract documentation to ensure accuracy, uniformity, and alignment to best practices.
- Assist in reviewing, preparing,coordinating and delivery of ancillary leasing and select lease contract documentation in conjunction with in-house legal oversight.
- Communicate with internal and external stakeholders regarding their respective requests for file and transactional information.
- Support in establishing processes and developing business strategies to improve lease documentation operations.
- Provide support to the Branch to address documentation issues.

Please

**Qualifications**:
**Requirements**:

- 1 year certificate in Law and a minimum of 3 years of applied paralegal/legal assistant experience (law firm or corporate legal environment)

**Assets**
- Working knowledge of select corporate or commercial areas of law, real estate practice & agency law.
- Strong document drafting skills for leasing, land and general contract related legal documentation.
- Strong attention to detail

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to

**Notes**:
**Hours of work**:7.25 hours daily, 36.25 hours per week
**Location**:Edmonton, Alberta
**Term of Employment**:Full time, Permanent

Links and information on what the GoA have to offer to prospective employees.
- Working for the Alberta Public Service
- Public Service Pension Plan (PSPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Research Alberta Public Service Careers tool
- Positive workplace culture and work-life balance
- Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
- Leadership and mentorship programs.

**APS Competencies**
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
Drive for Results - Work with the team to meet deadlines and provide options to improve efficiencies in the work processes.

Agility - Proactively seeks advice and support when priorities shift to meet changing demands.

Develop Networks - Build relationships by following through on commitments and demonstrating integrity.

**How To Apply**
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

**Closing Statement**
This competition may be used to fill future vacancies, across the