Administrative Assistant

2 days ago

Vancouver, Canada Smile Innovations Group Full time

**ABOUT SMILE INNOVATIONS GROUP**
Smile Innovations Group is national organization focused on the consolidation of dental labs and development of dental products and services. Our management team has a long history and experience in the dental and financial industries providing a wide range of knowledge. Our team has been involved in a long list of M&A deals and has experience in the operational management of large-scale businesses.

**Description**:
The Administrative Assistant - People & Culture, under the direction of the Head of People and Culture, will be responsible for assistance with all administrative tasks relating to recruitment, onboarding, and health and safety. If you have at least two years’ administrative experience in a fast paced environment - we want to hear from you

**General Responsibilities**:

- Prepare hiring and orientation packages; conduct and support new hire orientation and training
- Coordinate the full-cycle recruitment process, including: drafting job postings, advertising, screening, scheduling and conducting interviews, and coordinating reference checks
- Be an active member of the Joint Health &Safety Committee. Organize quarterly meetings, monthly inspections and ensure health and safety information is posted and up to date with the necessary legislation
- Provide administrative support at the site level to support company-wide initiatives including reports, grants, safety program, tuition reimbursement, employee communications and social activities
- General HR administration as required

**Qualifications**:

- Minimum of 2 years of relevant working experience in a fast-paced administrative role
- Previous experience supporting a recruitment or People & Culture team an asset
- High comfort level with MS Office suite (advanced skills in MS Word and Outlook)
- Ability to learn new software
- Ability to effectively communicate both verbally and in writing
- Ability to deal with conflict diplomatically, sensitively, tactfully and professionally at all times
- Ability to work individually as well as part of a team
- Demonstrated time management skills
- High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment
- High level of integrity and work ethic

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