Administrator Technical Resources

Posted: May 13, 2025 Closing date of the competition: May 27, 2025

**Location**: Montreal (Balmoral) **Flexibility Profile**: Mostly Remote **Salary Range**: 7 - $66,735 to $82,840 (under review) **Position Status**: Temporary - Full-time, 9.5 months **Position Number**: 00339953 **Division**: Technologies **Department**: Technical Resources **Union Category**: PIPSC

Are you passionate about great storytelling, about exploring the issues that matter, about pushing the boundaries in new audiovisual experiences? So are we. As Canada’s public producer and distributor, the National Film Board has been telling the country’s stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of Canada. If you’d like to be a part of this team—and part of the NFB’s incredible legacy—we’d love to hear from you.

**SUMMARY OF DUTIES**

**MAJOR RESPONSIBILITIES**
- Provides support to the Technical Resources department to ensure compliance with NFB and applicable government policies and procedures (e.g.: procurement and financial guidelines).
- Handles the day-to-day administrative activities for the department and evaluates budgetary aspects; makes recommendations to improve workflows and efficient use of resources.
- Assure that all Technical Resources billing is completed in the appropriate systems on a weekly basis.
- Builds the bi-weekly financial review report (budgets) for all Technical Resources financial sectors, to be reviewed by the Financial Analyst and Technical Resources executives.
- Controls procedures for expenses and revenues, including data entry in the financial system, reconciliations, compliance with financial commitments and verifying the accuracy, eligibility and allocation of expenses.
- Provides problem-resolution support on issues related to the department’s administration and budget.
- Provides support to the Technical Resources team and oversees the administrative elements to ensure conformity with NFB policies and procedures (e.g., PO creation, contracts, payments etc.).
- Collaborates with the Financial Analyst on financial forecast updates by providing insight on spending and commitments.
- Participates in the preparation of the long-term investment plan with the Technical Resources executives and the Financial Analyst.
- Responsible for monitoring the renewal of support contracts and licences for Technical Resources; informs management of deadlines and initiates process with the procurement sector. Follows up to ensure licences for Technical Resources systems and equipment are available.
- Contributes to the evaluation and improvement of processes and systems.
- Performs regular analyses of industry billing strategies to ensure that the NFB remains competitive for co-productions.
- Creates personal-services contracts (PSC) and temporary employment authorizations (TEA), internal requisitions and purchase orders; follows up on related documents, monitors payments and updates the relevant information in collaboration tools, if applicable.
- When necessary, provides SAP training and guidance related to financial processes such as creating purchase orders and performing credit card reconciliations for colleagues.
- Provides basic training on administrative systems, processes and standards (PSC, TEA, contracts, vendor creation, reporting, etc.).
- Liaises with the Financial Analyst regarding budgets, monitoring of expenses and reporting for the department.
- Participates in the preparation and writing of performance indicators and quarterly reports for Technical Resources and, occasionally, for other departments within the branch.
- As needed, helps with travel arrangements, expense requests and expense accounts in accordance with the administrative policies in effect.
- Prepares monthly reports on special projects, operating costs, revenues and others as requested by management.
- Participates in various Technical Resources projects by coordinating activities and maintaining documents.

**REQUIRED QUALIFICATIONS**
- College diploma in a relevant field, such as Administration or Accounting.
- Minimum five (5) years of relevant experience or an equivalent combination of education and experience;
- Significant previous experience working with Enterprise Software (SAP, Oracle, etc.);
- Excellent knowledge of SAP financial software;
- Demonstrated experience in financial administration and accounting applied to project management;
- Experience in drafting service contracts and supplier contracts of various types;
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools;
- Experience using a variety of project-tracking software (e.g., Shotgrid, Smartsheet);
- Fluency in the official languages (French and English), both orally and in writing.

**PERSONAL QUALITIES**
- Initiative, autonomy, adaptability, strong customer-service orientation and inclination for col