Executive Assistant

6 days ago

Calgary, Canada Westgen Technologies Inc. Full time

**Integrity** - We have the courage to always do what is right
- **Accountability** - We take ownership and accountability
- **Innovation** - We relentlessly innovate and simplify
- **Customer Focus** - We stand in our customer’s shoe

**_Mission: _**

The mission of the Executive Assistant (EA) is to Contribute to the efficiency of Westgen’s business by providing personalized and timely support to the Executive team and Board Members. Strategically manage the CEO’s time with respect to priorities, goals, and objectives.

**_Key Functions: _**

The duties and responsibilities for the Executive Assistant include:

- Manage information flow in a timely and accurate manner
- Manage executive’s calendars and set up meetings
- Draft, review and send communications on behalf of company executive(s)
- Organize and prepare for meetings, including gathering document and attending to logistics of meetings
- Take minutes during meetings
- Answer and respond to phone calls, communicate messages and information to the executives and other team managers
- Book and coordinate travel and accommodation arrangements
- Order and maintain office supplies and maintenance of equipment. (photocopiers)
- Manage executive team monthly parking
- Prepare, organize, and distribute project materials
- Attend project updates and meetings and document minutes for distribution to stakeholders
- Assist in preparing project presentation materials and project information packets
- Event planning. i.e., Christmas party, team building events, golf tournaments
- Provide general administrative support for the Westgen leadership team
- Additional responsibilities as required

**_Outcomes_**:
1) Maximize the productivity of the Executive team

2) Contribute to the efficiency of the business by providing personalized and timely support

3) Improved office processes

**_Qualifications: _**
- 5 to 10 years of experience as an administrator
- Exceptional organizational and multi-tasking skills
- Excellent writing and communication skills are critical
- Be proactive to anticipate the immediate requirements of the Leadership team
- Perform with Discretion and confidentiality
- High proficiency in the Microsoft Office suite of products
- IT competence with setting up boardroom & virtual meetings is an asset
- A laser focus on meeting deadlines with time management skills
- Work independently while completing tasks & assignments with mínimal supervision
- Ability to adapt to shifting priorities with mínimal notice
- A professional, friendly, positive, outgoing personality to represent Westgen

**_Wage will be negotiated upon interview and offer. _**

**Benefits**:

- Extended health care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: Hybrid remote in CALGARY, AB

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