Office Administrative Assistant/receptionist

1 week ago

Toronto, Canada Perlin Bal Figol LLP Full time

Perlin Bal Figol LLP is a boutique litigation, real estate, and corporate law firm seeking an office administrative assistant/receptionist to join its growing team.

**Skills**:

- Well-organized with excellent attention to detail
- Communicate efficiently and professionally with clients and visitors
- Prioritize assigned tasks effectively
- Complete tasks independently and proactively
- Adaptable and willing to work as a team
- Familiar with technology equipment and software, i.e., Microsoft Office 365, Zoom, screen-mirroring/projecting, webcam/microphone set-up, printing, copying, and scanning

**Tasks**:

- Answer and manage office main phone line
- Greet clients and visitors at reception
- Conduct opening and closing file procedures, i.e., completing client intake and conflict checks, receiving IDs, coordinating with support staff
- Preserve client confidentiality
- Maintain common office areas, i.e., boardroom, kitchen
- Manage electronic and physical files
- Receive, arrange, and manage mail and courier services
- Coordinate firm events
- Order and manage office and kitchen supplies
- Onboard new team members
- Collaborate with partners and colleagues and take on other administrative tasks as required.

**Required Qualifications**:

- High school diploma or equivalent
- Previous experience in a customer facing role and/or administrative/receptionist position office environment is beneficial

**Job Types**: Full-time, Permanent

Pay: From $35,776.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON M5G 2J5: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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