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Procurement Specialist

3 weeks ago

Waterloo, Canada Region of Waterloo Full time

Facilitates the procurement process, including tenders, proposals, quotes, expressions of interest, and consultant selection to acquire goods and services, per the purchasing by-law. Performs sourcing, product and cost analysis, prepares specifications, bid documents, contracts and agreements, and facilitates bid evaluations. Supports clients and vendors through the procurement cycle and with managing contracts. Administers purchasing and inventory modules in the financial system. Provides benchmarking and data reporting.

**Knowledge, Skills & Abilities Required**:

- Knowledge of purchasing operations and supply chain management practices and processes, acquired through a 2-year related diploma (e.g., purchasing, supply chain and operations) plus 3 years of related experience (or an equivalent combination of education and experience).
- Knowledge of and ability to comply with policies, procedures, basic contract law, and relevant by-laws and legislation (e.g., Competition Act, Sales of Goods Act, WHMIS, Construction Lien Act, Labour Relations Act, taxes and customs).
- Analytical and research skills to develop, evaluate, determine, and recommend processes and practices; source vendors; and prepare reports on service delivery options, business case analysis, cost reduction, project evaluation, and benchmarking. Organizational and problem solving skills to establish priorities and provide assistance in maintaining and implementing financial system module initiatives and upgrades.
- Communication and human relations skills to communicate and advise clients on processes, procedures, bid evaluations, contract details, and specifications; negotiate contract terms, conduct interviews, debrief, and mediate/review performance issues with vendors; and participate as an effective team member.
- Ability to read and interpret policies, procedures, journals, contracts, reports, legal documents, and correspondence. Ability to read journals, trade magazines, articles, research, and sales reports to keep knowledge current (e.g., market conditions, technology changes).
- Ability to write accurate, detailed bid documents, contract documentation (e.g., specifications, terms and conditions, addendums), correspondence, vendor performance reviews, and bid awards. Ability to write detailed reports (for committees, Council, senior management), policies, procedures, instructions and training resources.
- Computer skills with ability to use software such as Microsoft Office and financial modules (e.g., Oracle). Ability to manage data integrity in large datasets, such as purchasing and inventory financial system modules.
- Ability to travel within and outside Waterloo Region.
- Ability to support and demonstrate the Region’s values.