Current jobs related to Administrative Assistant, Faculty Affairs - Greater Sudbury - Northern Ontario School of Medicine
-
Faculty Mentorship Program Coordinator
6 days ago
Greater Sudbury, Canada Northern Ontario School of Medicine Full timeReporting to the Director, Faculty Affairs, the Faculty Mentorship Program Coordinator will serve as the main point of contact for the Faculty Mentorship Program. The Faculty Mentorship Program is a structured, goal oriented and time limited program that focuses on research, clinical teaching, transition to practice and supporting learners for whom...
-
Learner Affairs Officer
6 days ago
Greater Sudbury, Canada Northern Ontario School of Medicine Full timeReporting to the Director, Learner Support Services, the Learner Affairs Officer (LAO) will provide service to learners enrolled in all programs at NOSM University. This position is covered by the Terms and Conditions of the OPSEU Local 677 Unit 1 Collective Agreement. A copy is available on the NOSM University website. **Responsibilities**: Tasks may...
-
Sudbury, Ontario, Canada Laurentian University Full timeRequired PositionFull-Time Temporary Appointment until April 24, 2026ResponsibilitiesThis position will report directly to the Business Manager of the Faculty of Management. The Administrative Assistant will:Provide comprehensive support and administrative services to the Director and program coordinators of the School, as well as all academic, research and...
-
Administrative Assistant
2 weeks ago
Sudbury, Ontario, Canada NOSM University Full timeReporting to the Director of Faculty Affairs, the Administrative Assistant, Clinical Sciences will provide administrative support to the leadership of the CSD and to the Clinical Faculty.This position is covered by the Terms and Conditions of the OPSEU Unit 677 Collective Agreement (Unit 2). A copy is available on the NOSM University...
-
Greater Sudbury, Canada Northern Ontario School of Medicine Full timeReporting to the Director, Learner Support Services, the Administrative Assistant, Learner Support Services provides administrative assistance to the Learner Support Services unit. The Administrative Assistant also assists learners with their needs and inquiries, redirecting them to appropriate staff as necessary. This position is covered by the Terms and...
-
Administrative Assistant, Pgme
2 weeks ago
Greater Sudbury, Canada Northern Ontario School of Medicine Full timeThis position provides administrative support to NOSM University’s CFPC and RC residency programs and the overall NOSM University Postgraduate Medical Education and Health Sciences portfolio. Reporting to the Manager, Postgraduate Medical Education, this position’s primary purpose is to provide general administrative support to the Family Medicine...
-
Greater Sudbury, Canada Northern Ontario School of Medicine Full timeThis position provides administrative support to NOSM University’s CFPC and RC residency programs and the overall NOSM University Postgraduate Medical Education portfolio. Reporting to the Manager, Postgraduate Medical Education, this position’s primary purpose is to provide general administrative support to the Royal College programs (e.g. General...
-
Greater Sudbury, Canada Northern Ontario School of Medicine Full timeThis position provides administrative support to NOSM University’s CFPC and RC residency programs and the overall NOSM University Postgraduate Medical Education portfolio. Reporting to the Manager, Postgraduate Medical Education, this position’s primary purpose is to provide general administrative support to a set of postgraduate programs in the areas of...
-
Administrative Assistant, Health Sciences
1 week ago
Greater Sudbury, Canada Northern Ontario School of Medicine Full timeThis position reports directly to the Manager, Dietetics and indirectly to the Manager, Rehabilitation Sciences. This position’s primary purpose is to provide a complete range of administrative support to the Health Sciences programs in Northern Ontario, including the Dietetic Practicum Program (DPP) and the Rehabilitation Sciences programs. This position...
-
Sudbury, Ontario, Canada NOSM University Full timeReporting to the Division Head, Human Sciences and Medical Sciences Divisions, the Faculty Evaluation Coordinator plays a critical role in ensuring the effectiveness and efficiency of faculty evaluation processes within NOSM U. The Coordinator is responsible for coordinating the evaluation cycle, including implementing evaluation tools, analyzing data and...
Administrative Assistant, Faculty Affairs
2 weeks ago
Reporting to the Director of Faculty Affairs, the Administrative Assistant, Faculty Affairs will provide administrative support to the leadership of the Faculty Affairs Portfolio and to the Faculty in the Medical, Human and Clinical Sciences Divisions.
This position is covered by the Terms and Conditions of the OPSEU Staff Unit 677 Collective Agreement. A copy is available on the NOSM University website.
**Responsibilities**:
Tasks include but are not limited to the following:
- Opens and distributes incoming regular and electronic mail and other material and coordinates the flow of information internally and with other units and organizations. Prepares replies on routine matters.
- Prepares, edits and proofreads correspondence, reports, presentations, and other required material/ documentation. Prepares graphs, charts, spreadsheets, and schedules to aid unit members.
- Schedules meetings, books rooms, and organizes video/teleconferences for unit or committee members ensuring that all necessary arrangements are made. Committee support includes creation and distribution of agenda, recording and preparation of meeting minutes, coordination of follow-up required, dissemination of documents, etc.
- Undertake routine administrative tasks, including arrangements for printing, photocopying, collation of documents, coordinating catering and travel arrangements, and completing relevant reconciliations.
- Using approved NOSM University standard procedures, develops, updates and maintains electronic and hard copy files, which are often highly confidential, in order to retrieve information using knowledge of filing systems and retrieval.
- Act as a first point of contact for staff, faculty and key NOSM University partners, provide general information with respect to the Faculty Affairs Unit, and direct or escalate inquiries or concerns appropriately.
**Unit Specific Responsibilities**
- Facilitate recruitment, appointments, reappointments, and/or promotion for Medical, Human and Clinical Sciences Division faculty by collecting and collating information, preparing correspondence, and managing documentation.
- Organize, maintain, and audit various FA office databases, online and hard copy files, faculty records, transcripts, and document libraries to ensure they meet accreditation standards and that information is accessible and accurate.
- Facilitate and support FA Portfolio faculty teaching and program scheduling, academic qualification and licensing, quality improvement, program evaluation and scholarly activity initiatives.
- Assist in the collection and presentation of data for various reports, presentations and publications.
- Monitor portfolio, unit, staff, Faculty and/or program expenses and prepare/process appropriate documents for submission to the Finance Unit. (purchase card reconciliation, request for payment, purchase orders, budget transfers, faculty/speaker payments and honorariums, equipment orders, personal and program-related expense claims)
- Maintain and monitor office supply inventory levels; place orders as required; and arrange for servicing of office equipment.
- Performs other duties as assigned.
**Qualifications**:
**Education**:
- A postsecondary diploma (preferably in Office Administration, Business Administration or other administrative-related discipline) from a recognized Canadian institution with accreditation or an equivalent combination of education and experience is required.
**Knowledge, Skills and Abilities**:
- Minimum of one (1) year related experience is required
- Demonstrated experience recording and transcribing formal and/or informal minutes
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong writing, editing and proofreading skills
- Ability to work early mornings, evenings and/or weekends, as required
- Demonstrated time management skills
- Ability to adapt to new technology
- Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times
- Knowledge of basic office practices and procedures
- Ability to respond quickly in a dynamic and changing environment
- Ability to work individually as well as part of a team
- High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment
- Experience with database entry and spreadsheet management is required
- Superior telephone manners and strong interpersonal skills
- Good working knowledge of student assessment and evaluation software (e.g. One45 system) is an asset
- Familiarity with medical terminology is an asset
**Language**:
- Must be able to communicate effectively in English (verbally, written and comprehension)
- French/Indigenous language skills would be considered asset
NOSM University
Attention: Human Resources
935 Ramsey Lake Road, Sudbury, Ontario P3E 2C6
Fax:
(705) 671-3880
