Project Coordinator

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We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core **values** empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is - there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry **thinks of us** and some cool**things we have done**.

**You as a Project Coordinator - Oxford Builders Supplies**:

- Coordinate internal project documentation including shop drawings, RFIs, change orders, and submittals, ensuring alignment with general contractor requirements.
- Maintain regular communication with general contractors, consultants, suppliers, and field crews to ensure timely execution of work.
- Review and interpret construction schedules provided by the GC, and update internal timelines to align with site progress and delivery milestones.
- Support project management and site supervision teams in both administrative tasks and on-site coordination.
- Conduct quality control checks and maintain records of work completed, inspections, and progress updates.
- Assist in day-to-day project operations, including procurement tracking, delivery scheduling, and subcontractor coordination.
- Analyze plans and specifications to identify scope gaps, conflicts, and coordination issues, and communicate findings to the GC and internal teams.
- Research and propose solutions to design or site-related issues, including constructability concerns and document discrepancies.
- Liaise with suppliers and subcontractors to expedite materials, shop drawings, and delivery schedules.
- Maintain accurate logs for RFIs, submittals, purchase orders, and change notices, and provide updates to project stakeholders.
- Coordinate and manage material deliveries to site, ensuring alignment with installation schedules and site access requirements.
- Review and manage close-out documentation including warranties, O&M manuals, and final submittals.
- Monitor field work to ensure compliance with contract scope, safety standards, and quality expectations.

**Is this the right role for you?**
- Minimum 3 years of construction experience with a subcontractor or equivalent technical training.
- Proficiency in scheduling and project management tools (e.g., Procore, MS Project, Bluebeam).
- Strong understanding of construction techniques, materials, and specifications relevant to your trade.
- Ability to work collaboratively across office and site environments to meet project goals.
- Effective communication skills for interfacing with general contractors, suppliers, and field teams.
- Professional demeanor and ability to represent your company on-site and in meetings.
- Engineering or construction-related degree or diploma preferred.
- Valid **Full G Driver’s License**.
- Ability to **operate and drive large vehicles** (e.g., cargo vans, cube trucks) for material transport.
- Willingness to **load and unload materials** at job sites and warehouse locations.
- Ability to **pass provincial and federal safety checks and security clearances** as required by project sites.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

**Go ahead and be yourself. We'll pay you for it**

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes **everyone**, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As a