Current jobs related to Conference Assistant/front Desk Receptionist - Thunder Bay - Lakehead University

  • Conference Assistant/front Desk Receptionist

    1 week ago

    Thunder Bay, Canada Lakehead University Full time

    Under the supervision and guidance of the Senior Team Leads and Conference Coordinators, conference associates will take daily direction and event information from the Administrative Assistant. Their main task is to act as a ‘runner’ for event clients (on-call for events, signage, set ups, av support etc.) and to support the hotel operation (Front Desk...

  • Front Desk Receptionist

    2 weeks ago

    Thunder Bay, Canada Dykstra Knight Roofing Full time

    **Overview** **Position Summary**: - Promptly answer phones and greet clients professionally. - Monitor the shared mailbox for messages daily. - Ensure accurate processing of all Accounts Payable transactions (invoices, employee expense reports, credit card statements, etc.). - Regularly update various forms and documents related to security,...

  • Receptionist/administrative Assistant

    4 days ago

    Thunder Bay, Canada Youngs Insurance Brokers Thunder Bay Full time

    Local Insurance Office in Thunder Bay is looking for a Receptionist/Administrative Assistant to join their team. This position requires an individual with a customer service focus who is able to work in a team environment and demonstrate exceptional organization and communication skills. Treat clients courteously and provide them with exemplary service since...

  • Medical Receptionist

    3 days ago

    Thunder Bay, Canada Westfort Dental Full time

    **Duties**: - Greet and check-in patients upon their arrival - Schedule appointments - Answer phone calls and address patient inquiries - Verify insurance coverage and process patient billing - Assist with administrative tasks as needed **Qualifications**: - Previous experience in a dental or medical office setting preferred - Proficiency with dental...

  • Front Desk Agent

    2 weeks ago

    Thunder Bay, Canada Hampton Inn & Suites Thunder Bay, ON Full time

    **Front Desk Associate - PT** Hampton Inn and Suites by Hilton Thunder Bay 760 Arthur Street West, ON P7E 5R9 Essential Functions: - Carry out front desk responsibilities including, but not limited to; greeting guests, performing guest transactions, balancing reports, processing reservations and credit cards. - Provides quality service for guests...

  • Receptionist

    1 day ago

    Thunder Bay, Canada The Standard Insurance Full time

    Are you a warm, friendly, and organized individual with a passion for providing exceptional customer service? Do you thrive in a fast-paced and dynamic work environment? If so, we have the perfect opportunity for you! We are seeking a highly motivated and organized professional to join our team of dedicated insurance professionals at our Thunder Bay office....

  • Front Desk Associate

    4 days ago

    Thunder Bay, Canada Travelodge by Wyndham Thunder Bay Full time

    Job Title**:Front Desk Associate** Reports To**:Front Office Manager** Hotel**:Travelodge by Wyndham, Thunder Bay** Postion**:Full Time Availablity (No Rescrticted Days)** A Front Desk Agent plays a crucial role in ensuring that customers receive excellent service during their stay at a property. Their primary responsibility is to facilitate a smooth...

  • Dental Office Receptionist

    2 weeks ago

    Thunder Bay, Canada Dr. Alisa Santiago Dentistry Full time

    **Job Summary** We are seeking a dedicated and organized Dental Receptionist to join our team. As the first point of contact for our patients, you will play a crucial role in creating a welcoming environment while efficiently managing front desk operations. **Duties** - Greet patients warmly and manage check-in and check-out processes. - Schedule...

  • Receptionist Casual

    1 day ago

    Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Casual** **Department: Financial Services** **Site: St. Joseph's Heritage** **Shifts: Days, Evenings including weekends** **Rate of Pay: $17.20 per hour** St. Joseph's Care Group is seeking a part time Front Desk Receptionist to perform reception, clerical and cashier duties at the St. Joseph's Heritage Front Desk....

  • Dental Office Receptionist

    2 weeks ago

    Thunder Bay, Canada Westfort Dental Full time

    **Job description** **Duties**: - Greet and check-in patients upon their arrival - Schedule appointments - Answer phone calls and address patient inquiries - Verify insurance coverage and process patient billing - Assist with administrative tasks as needed **Qualifications**: - Previous experience in a dental or medical office setting preferred -...

Conference Assistant/front Desk Receptionist

2 weeks ago

Thunder Bay, Canada Lakehead University Full time

Under the supervision and guidance of the Senior Team Leads and Conference Coordinators, conference associates will take daily direction and event information from the Administrative Assistant. Their main task is to act as a ‘runner’ for event clients (on-call for events, signage, set ups, av support etc.) and to support the hotel operation (Front Desk coverage for check in & check outs, room inspections and turnover support etc.) Specific duties include:
**Event Support 40%**
- Assist with organizing many aspects of client events such as checking on room set-ups, locking and unlocking of doors, confirming catering delivery, signage distribution (creation, pick-up, distribution, take-down), distributing parking passes, checking on work orders, and setting up audio visual equipment. For multi-day conference groups, added tasks include ensuring accommodations are ready, welcome kits are delivered and check-in packages are ready on time.
- During an event day, the CA would be on-call to assist with any issues that may arise
- Check in with clients on a regular basis during their event.
- Call-ins from clients may include pick ups from various city businesses, assistance with AV equipment, changes to room set ups, additional equipment needs (ie. Flipcharts) or questions about University facilities, amenities or food services
- CA’s are required to monitor their time, prioritize tasks as they arise and pull in other staff members for support.

**Hotel & Group Accommodations 40%**
- Conduct Inspections as assigned by Administrative Assistant for hotel operations or group stays (May to Aug).
- Submit deficiencies from inspections to the Administrative Assistant
- Regular rounds of year-round accommodations spaces; communicate deficiencies in public areas.
- Regular rounds of summer hotel operations & overnight group areas; communicate deficiencies
- Summer Operation: Midnight ‘On Call’ Overnight Shift rotation (2 to 3 per week)

**Communication 10%**
- Review events and complete shift summaries daily (CA Communication Board, Event Calendar, Daily Update, Daily To Do)

**Other Related Duties 10%**
- Ad-hoc support for colleagues, guests, and clients (logged into the ‘Queue’ when clients in house & on shift).
- Suggest and implement ideas and programs for a positive guest experience at LakeheadU and Thunder Bay.
- Project Support as required (ie. re-organization of storage areas or inventory control, research projects, social media etc).

Qualifications:

- _**Must hold a valid driver’s license (Full G-Licence Required for insurance purposes)**_
- *As a condition of employment, the incumbents must live on campus from May 9 to August 17 when scheduled for rotating on-call shifts; Must respond to after-hours guest issues and check-ins while on-call (On-site, shared staff housing provided May 1st to August 17, 2025.
- Must download ‘3CX’ mobile phone app to personal phone for on call system (monthly phone compensation provided)
- Must be able to work flexible hours including evening and weekends
- Must be able to organize own workload under mínimal supervision; must require very little direction
- Must be able to deal courteously, professionally and effectively with staff and guests
- Ability to exercise tact, judgment and initiative
- Keen interest in organizing special events and hotel management is an asset
- Ability to work with computers and audio-visual equipment; proficient knowledge of PC computers and G-Suite, Microsoft Office, Internet and cloud-based programs
- Good verbal and written communication skills
- Must be comfortable and proficient when dealing with cash, credit cards and debit
- Ability to maintain the confidentiality of all materials handled
- First Aid and CPR training desirable
- Familiarity with Residence and Lakehead University campus is an asset

**Job Types**: Full-time, Part-time, Seasonal
Contract length: 3 months

Pay: $17.75 per hour

**Benefits**:

- Casual dress
- Company events

Schedule:

- Evening shift
- Monday to Friday
- Morning shift
- Night shift
- On call
- Weekends as needed

Licence/Certification:

- Class G Licence (required)

Work Location: In person

Application deadline: 2025-06-30