Executive Assistant

1 week ago

Greater Sudbury, Canada St. Joseph's Continuing Care Centre of Sudbury Full time

**Executive Assistant**

**Hourly Rate: $29.58 - $36.97 (Commensurate with Experience)**

**Temporary Full Time (12 Month Contract with possibility of extension)**

**Start Date - As soon as possible**

We are seeking a highly organized and professional **Executive Assistant (EA)** to provide high-level administrative support to the Senior Leadership Team. The Executive Assistant plays a pivotal role in enabling leaders to focus on strategic priorities by managing day-to-day operations, ensuring effective communication, and fostering strong relationships across the organization and community.

**Key Responsibilities**
- **Executive Support**: Manage complex calendars, schedule meetings, coordinate travel, and prepare executives for internal and external engagements.
- **Communication**: Draft, edit, and proofread correspondence, presentations, reports, and briefing notes. Serve as a trusted point of contact for executives, staff, board members, and stakeholders.
- **Meeting & Event Coordination**: Organize logistics for leadership team sessions, committees, conferences, and special events, including agendas, minutes, and follow-up actions.
- **Information & Document Management**: Maintain accurate filing systems, track organizational priorities, and ensure timely access to information for decision-making.
- **Project Support**: Assist with strategic initiatives, track deliverables, and monitor progress toward organizational goals.
- **Confidentiality & Judgment**: Handle sensitive information with professionalism, discretion, and sound judgment.
- **Relationship Management**: Build and sustain positive relationships with internal teams, community partners, and external stakeholders.

**Qualifications**
- Post-secondary diploma in Political Science, English, Journalism, Communications, Education, or a related field (focus on writing, public relations, or governance is an asset).
- Minimum 3 years’ experience supporting senior leaders, ideally within healthcare, non-profit, or the public sector.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Exceptional written and verbal communication skills.
- High degree of professionalism, discretion, and confidentiality.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Bilingualism (English/French) considered a strong asset.
- COVID 19 Vaccinations (2 Doses) required to work within our organization.

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Pay: $29.58-$36.97 per hour

Work Location: In person

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