Bookkeeper/office Manager

**The Company**:
**Dolmen Construction** is a family-owned construction company that offers both residential and commercial construction project management services. Our focus on high-quality results, honest communication, integrity, and growth allow us to take on exciting projects, including everything from custom homes to large-scale office renovations. We work with talented architects and interior designers to build beautiful spaces, while building great professional relationships with our clients. Our company is looking for individuals to grow and learn with us, and we are committed to providing an exciting, challenging, and supportive work environment for our team. Dolmen also provides extended health care and dental benefits.

**The Role**:
**The Responsibilities**:

- Process day-to-day transactions including A/R, A/P, Payroll, and Benefits, Banking.
- Track and monitor all expenses, including project-, office-, and travel-related costs, with the ability to provide up to date reports and job costing analysis.
- Prepare government remittances including GST, HST, WSIB, etc.
- PrepareT4’s, T5’s, EHT returns at Year End (using ADP or similar software)
- Analyze accounts up to trial balance, prepare reconciliations.
- Preparation and analysis of monthly and yearly financial statements; Coordination with company accountant.
- Create and send client invoices for progress draws using QuickBooks Online; Track client payments.
- Track subtrade payments and holdbacks in accordance with progress on job site
- Compile and send Project Packages (Initial and closing) to clients
- Manage subtrades database and ensure all meet requirements (COI, WSIB, Form 1000)
- Create Purchase Orders (PO) and Change Orders (CO) in BuilderTrend (trade work, materials, fixtures, finishes) and update accordingly
- Support Project Team as required; Coordinate with Project Managers and Site Supervisors on all deliveries and project schedules.
- Prepare Health & Safety / Project Kickoff packages for all new job sites.
- Maintain and update employee profiles, contact information, and training records; set-up benefits packages.
- Monitor and review employee timesheets, ensuring labour is logged within proper jobsite.
- Regularly communicate with subcontractors and suppliers in a professional manner
- Foster trustworthy business relationships with clients, with an approachable demeanor and excellent communication
- Complete other duties and responsibilities related to office administration (maintain supplies, etc.)

**The Requirements & Recommended Assets**:

- Formal education/certification in Bookkeeping
- Minimum five (5+) years of bookkeeping and managerial experience in Accounting (construction or related field is preferred)
- Proficient and confident in using Quickbooks Online and Microsoft Office programs;
- Comfortable with cloud-based systems (Gsuite/OneDrive)
- Experience using ADP (or other comparable payroll software); Switching to HUMI, so experience with this is an asset.
- Expert organization and workflow process driven.
- Able to work independently and with mínimal supervision.
- High level understanding of company confidentiality
- Team-oriented work style, excellent communication skills
- Ability to meet deadlines and adjust quickly to changes in priorities and work within a team environment to achieve results
- Personable, approachable, confident with both written and phone communication
- **Asset**: Human Resources experience, strong interpersonal qualities
- **Asset**: Experience with construction project management software (BuilderTrend); however, training will be provided
- Ability to reliably commute (Uxbridge, ON) (required)
- Office hours: 8:30am-4:30pm, 2-3 set days per week (no weekends)

**Job Type**: Part-time

Pay: $28.00-$34.00 per hour

Expected hours: 16 - 24 per week

**Benefits**:

- On-site parking

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Application question(s):

- Do you have the ability to reliably commute to Uxbridge (Monday - Friday)?

**Education**:

- Secondary School (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-07-23