Office Administrative Assistant

**Are you self-motivated? Does being in a supportive role and being challenged excite you? Start your rewarding career in our office with one of the "Best Places to Work" finalist Para Space Landscaping As an industry leader, we are looking for someone who strives for excellence and thrives in a hard working, fast-paced work environment.** **We are looking for someone who is looking to start or grow their career in the world of administration Positions available**: - **Administrative Assistant ($20-22 per hour)** JOB SUMMARY The Office Administration team provide support to the operational side of the business and remains responsible for many of the company's behind the scenes tasks such as payroll, contracts, quotes, assessments, accounting, data entry, reception, scheduling and more This position's function is to provide support to the Office Administration team by handling various duties and responsibilities as listed below. - DUTIES & RESPONSIBILITIES - You can expect the following:_ - Data entry and accounting (with professional accounting support) e. accounts payable, accounts receivable, invoicing and bank reconciliation - Data entry and maintenance of various reports in Excel such as labour, vehicle, and invoicing - Involvement in creating contract renewals and correspondence - Reception and telephone management (land lines and mobile devices) - Maintenance of filing documents both on our network and in hard copy form - Maintenance of our customer contact list, site list, and employee information - Involvement in generating the daily/weekly field staff schedule - General office duties including cleanliness of our lunchroom and all common office areas, ordering of supplies both online and at shopping markets, weekly mail distribution, etc. - Miscellaneous, other tasks as assigned EDUCATION - Post-secondary education is an asset EXPERIENCE - Experience with Sage accounting software is an asset QUALIFICATIONS - Punctual, trustworthy, and reliable - Excellent interpersonal, written, and verbal English communication skills - Strong business correspondence writing skills - Ability to work well under pressure - Ability to multitask and work in a fast-paced environment, and deliver timely results - Flexible and adaptable to change - Perseverance in the face of challenges or roadblocks - High level of Emotional Intelligence - Positive and professional team attitude - Ability to maintain confidentiality - Strong attention to detail and time management/organizational skills - Leadership and customer service experience an asset - Strong proficiency in MS Office Suite (MS Word, Excel, PowerPoint, Outlook) WORKING CONDITIONS - In-Office Based position at our Head Office - 3751 Napier Street, Burnaby - Work Hours: This position is a full-time position. Our business hours are Monday-Friday 8:00am to 5:00pm (occasional overtime) COMPENSATION AND PERKS - Competitive wages (depends on experience) - 4% Paid Vacation - All-Inclusive Staff Social Events - SWAG/Prize Giveaways - Education sponsorship - Free In-House Seminar Program - Benefits and Extended Health Care - Extended health care - Dental care - Vision care - Travel insurance - And more - Registered Retirement Savings Plan (RRSP) - Employee Assistance Program - Counselling services - Online resources - Perks and discounts - Living Wage Certified Company OUR STORY Since August 1, 1979 Para Space has been an award-winning leader in the Canadian landscape industry. We have been built on care for those we work for and those who work here. Our company has always provided progressive landscape maintenance programs, along with contemporary designs, installations, and ecologically conscious plant health care. We have been able to grow our operation through hard work, efficiency, innovation, and by enhancing the wellbeing of our employees. OUR MISSION - Enhancing the environment with reliable, high quality landscape services. - Cultivating lasting relationships with our clients and team. - Leading our industry with integrity and innovation. OUR VISION - Being recognized as the best and getting there with the best. This is an entry level position with opportunity to grow and advance over time on a great team To apply, please submit your resume and cover letter outlining your skills, experience and why you think you would be a good fit.- INDHP_