Contract Scheduling Coordinator

2 days ago

Whitby, Canada Custom Fire & Sprinkler Services Ltd. Full time

At Custom Fire & Sprinkler Services Ltd., we pride ourselves on delivering exceptional fire protection solutions to our clients. As a **Contract Scheduling Coordinator**, you will play a vital role in ensuring the smooth and efficient operation of our contract scheduling processes.

**Key Responsibilities**:

- Manage and coordinate daily schedules, ensuring efficient allocation of resources and timely completion of tasks.
- Collaborate with field technicians, clients, and internal teams to schedule inspections, maintenance and emergency response services.
- Maintain an organized scheduling system, utilizing software tools to track appointments, prioritize tasks, and minimize scheduling conflicts.
- Develop and maintain preset calendars for various projects or services.
- Set up contracts for clients, ensuring accuracy and adherence to company policies.
- Communicate effectively with clients to confirm appointments, provide service details and address any scheduling adjustments or concerns.
- Monitor and update service calendars to reflect real-time changes, ensuring accurate and up-to-date information for all stakeholders.
- Act as a liaison between clients and field personnel, resolving scheduling issues, and optimizing service delivery efficiency.
- Identify areas for improvement and implementing solutions to enhance overall operational effectiveness.

**Qualifications**:

- Previous experience in scheduling coordination, administrative support or a similar role.
- Previous experience in the Fire Protection industry considered an asset.
- Proficient in Microsoft Office.
- Strong interpersonal and communication skills to liaise effectively with clients, technicians, external and internal teams.
- Strong organizational and multi-tasking skills, with an ability to prioritize and adapt in a dynamic work environment.
- Detail-oriented with a focus on accuracy in maintaining schedules and records.
- Problem-solving abilities to address unexpected changes or challenges.
- Ability to work collaboratively in a team environment while also demonstrating self-motivation and initiative.
- We thank you for your interest. Only those selected for an interview will be contacted._

Pay: From $20.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Whitby, ON L1N 9X1: reliably commute or plan to relocate before starting work (required)

Work Location: In person

  • Scheduling Coordinator/dispatcher

    4 days ago

    Whitby, Canada Custom Fire & Sprinkler Services Ltd Full time

    _Custom Fire & Sprinkler Services was born from the vision that a transparent, honest approach was needed in the fire protection services industry._ - Our team builds value and relationships through forming custom approaches for our client’s individual needs and in executing on those approaches through experience, pro-activity and a conscious recognition...

  • Massage Therapy Scheduling Coordinator

    2 days ago

    Whitby, Canada Thermëa Spa Village | Whitby Full time

    **Massage Therapy Scheduling Coordinator at Thermëa spa village** We have taken the spa experience and transformed it into a wellness village. Thermëa spa village is familiar, feels like home and allows its guests to escape the hectic pace of modern life. Our spa village is the first of its kind, with state-of-the-art installations and at its core,...

  • Contract Administrator

    3 weeks ago

    Whitby, Canada GHD Full time

    Join to apply for the Contract Administrator role at GHD2 weeks ago Be among the first 25 applicantsJoin to apply for the Contract Administrator role at GHDGet AI-powered advice on this job and more exclusive features.Job DescriptionJoin a team that brings inspirational architecture, landscapes, townscapes and places to our world, and we’ll provide you...

  • Administrative Coordinator

    2 weeks ago

    Whitby, Canada Durham College Full time

    **DUTIES AND RESPONSIBILITIES**: This position provides assistance to the Executive Dean, Dean, Associate Deans, and Office Manager in implementation of operational and strategic initiatives. Provides an extensive variety of administrative support to faculty, support staff, Executive Dean, Dean, Associate Deans, and Office Manage in the school. Responsible...

  • Contract Administrator-Transportation

    3 weeks ago

    Whitby, Canada GHD Full time

    Join to apply for the Contract Administrator-Transportation role at GHD2 days ago Be among the first 25 applicantsJoin to apply for the Contract Administrator-Transportation role at GHDGet AI-powered advice on this job and more exclusive features.Job DescriptionOur Construction Phase Services group located in ourJob DescriptionOur Construction Phase Services...

  • Administrative Coordinator

    4 days ago

    Whitby, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Recreation Coordinator

    4 days ago

    Whitby, Canada Art with a Heart Inc. Full time

    **About Art With a Heart Inc.** Art With a Heart is a community-based charity that empowers individuals through expressive arts. We create inclusive and supportive spaces where participants can grow, express themselves, and thrive creatively. Our summer programs provide a meaningful opportunity for young artists to explore their emotions, build friendships,...

  • Contract Management Analyst

    2 weeks ago

    Whitby, Canada Home and Community Care Support Services Central East Full time

    **Introduction**: **Position Summary**: Coordination of procurement process (planning issuing and evaluation); Coordination of contract extensions and production of legal agreement templates as directed by Director of Contract & Relationships; Review, analyze and trending of risk and feedback events, taking necessary actions with service providers and...

  • Community Partnerships Coordinator

    2 days ago

    Whitby, Canada Durham College Full time

    **DUTIES AND RESPONSIBILITIES**: The incumbent will take an active role in generating new training opportunities for the Corporate Training Division. Working closely with the Director and Program Manager, the incumbent will liaise with existing clients and prospective clients and students in order to make them aware of the full range of services available in...

  • Procurement Coordinator

    2 weeks ago

    Whitby, Canada Aecon Group Inc. Full time

    About Aecon Come Build Your Career at Aecon! As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every...