Junior Administrative Assistant

2 weeks ago

Ottawa, Canada Edwards Creative Law Full time

**Junior Administrative Assistant Position**

**_Edwards Creative Law _** is Canada’s Entertainment Law Boutique, providing legal services to Canada’s creative community, with offices in Ottawa, Toronto, and Winnipeg. We have a full-time opening for a Junior

**Responsibilities include**

General Office Administration
- Schedule meetings and take minutes
- Coordinate incoming and outgoing courier and Canada Post packages & letter mail
- Docket important client deadlines and reminders
- Copy, scan, assemble, and distribute documentation
- Assist with special projects
- Assist clerks and lawyers with corporate, litigation and general secretarial tasks
- Book events, courses, and travel accommodations and track travel expenses

Client Intake
- Manage new leads and facilitate client intake process
- Answer client/lead phone calls and answer requests for basic information
- Prepare first drafts of retainer agreements and reporting letters using firm templates

Data Management
- Maintain lead and client databases, calendaring system, and procedures document
- Distribute lead and client data as required for internal use
- Generate matter reports and close matters when indicated by lawyers
- Manage client information updates

Billing Assistance
- Track client payments and liaise with accounting
- Process client Trust payments and coordinate with accounting

**Qualifications**
- Minimum of 2 years’ experience in an administrative position in an office environment
- Great attention to detail
- Strong organizational skills and ability to multi-task
- Excellent oral and written communication skills
- Team player
- Ability to work independently and to maintain and meet deadlines
- Highly proficient in Microsoft Office (Word, Excel, and Outlook)
- Typing speed of 45-65 WPM or better
- Legal knowledge, such as prior law firm experience, is considered an asset
- English language proficiency is essential; French language proficiency is an asset

**Compensation**
- $36,000.00/year salary to be reviewed annually

**How to Apply**

**Job Types**: Full-time, Permanent

**Salary**: $18.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

COVID-19 considerations:
Our employees work in a hybrid model of remote and in-person with some overlap. Masks are optional in accordance with city and provincial guidelines. Hand sanitizer and a hand washing station are available within our suite.

Application question(s):

- What is your typing speed level?

**Education**:

- Secondary School (required)

**Experience**:

- administrative: 2 years (required)

**Language**:

- English (required)

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