Office & Accounts Payable Clerk
6 days ago
As the **Office & Accounts Payable Clerk**, you are responsible for the processing of Accounts Payable, entering credit card transactions and journal entries. Through direction from the Risk Management Coordinator, you will provide clerical assistance to the Corporate Services department with scanning and indexing of documents as well as general office support.
**KEY RESPONSIBILITIES**
Performs various Accounts Payable tasks:
- Routes invoices to the appropriate department for authorization.
- Verifies new vendor identification.
- Follow up to ensure SIN is obtained for preparation of honorarium payments.
- Prepare and enter journal entries, including credit card transactions, into Microsoft Dynamics GP accounting system.
- Ensure receipts are attached to credit card expense forms.
- File reports for finance and payable interactions.
- Distributes cheques and EFT notices as directed.
- Review interface transactions between DOC (CPSA database) and Microsoft Dynamics GP accounting system on a daily basis for payable related transactions.
- Provide backup/coverage for Accounts Payable Clerk, including generating weekly payment runs, preparation of wire payment details in and distribution of cheques and EFT notices.
- Assist with maintaining the administrative screens in the electronic workflow software (Corelntegrator).
Provides coverage to the Office Services Clerk for office and kitchen support, and office and furniture maintenance:
- Unload and load dishwashers.
- Keep kitchen, staff room, break out, meditation and public meeting rooms tidy.
- Provide assistance setting up coffee breaks and lunches for Council meetings.
- Order office furniture and equipment as required.
- Monitor and action equipment maintenance issues, including follow-up with landlord.
- Maintain fixed asset database and code office and maintenance invoices.
Records administration:
- Upload documents into a document management system using manual scanning or electronic processes.
- Perform quality assurance on images.
- Review documents and identify appropriate indexing properties.
- Identify issues with document types and names and consult with Risk Management Coordinator.
- Monitor scanning program for potential batch errors.
- Maintain records of off-site storage of files and inventory records as required.
General office support to the Corporate Services department:
- Order office supplies.
- Monitor visitors on the Visitor Management System.
- Assist with projects for the Corporate Services department.
- Coordinate requests for afterhours office meetings.
**QUALIFICATIONS**
**Education**:
- Advanced technical knowledge of a specific function or discipline (specialist), or general business knowledge of multiple functions or business processes (generalist) typically obtained through a 2-3-year post-secondary diploma, or equivalent
**Experience**:
- Requirement for 1 to 3 years of related experience.
**Skills**:
- Accounting diploma.
- Intermediate Work and Excel skills.
- Organized and able to prioritize tasks.
- Good communication skills and strong attention to detail.
- Experience with Microsoft Dynamics, BI360 and CoreIntegrator is an asset.
**SALARY**
The salary for this position is $49,725 annually and includes a comprehensive benefit package and pension plan.
**CPSA acknowledges we are on traditional lands of First Nations and Métis People. Through our work, we strive to respect, honour, and celebrate histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada.
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