Legal Administrative Assistant

Work Term: Permanent

• Work Language: English
• Hours: 40 hours per week
• Education: Bachelor's degree
• Experience: Experience an asset

**Tasks**

• Determine and establish office procedures and routines
• Arrange travel, related itineraries and make reservations
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Research and prepare occupational classifications, job descriptions and salary scales
• Manage routine office functions including reception, telephone and booking appointments
• Research and document data requirements, data collection and administration policy, and data access rules
• Record and prepare minutes of meetings, seminars and conferences
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Set up and maintain manual and computerized information filing systems
• Prepare draft agendas for meetings and take, transcribe and distribute minutes

**Computer and technology knowledge**

• MS Word
• MS Office
• Electronic mail
• MS Excel
• MS PowerPoint
• MS Windows

**Area of work experience**

• Charts, tables, graphs and diagrams
• Correspondence
• Reports and records

**Area of specialization**

• Training and professional development
• Nursing research

**Security and safety**

• Criminal record check

**Transportation/travel information**

• Public transportation is available

**Work conditions and physical capabilities**

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

**Personal suitability**

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask

**Screening questions**

• Are you available for shift or on-call work?
• Are you willing to relocate for this position?
• What is the highest level of study you have completed?
• What is your current field of study?

**Health benefits**

• Dental plan
• Disability benefits
• Health care plan
• Vision care benefits

**Financial benefits**

• Bonus
• Group insurance benefits

**Other benefits**

• Free parking available
• Team building opportunities
• Parking available

**Support for newcomers and refugees**

• Participates in a government or community program or initiative that supports newcomers and/or refugees
• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
• Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

**Support for youths**

• Participates in a government or community program or initiative that supports youth employment
• Offers on-the-job training tailored to youths
• Offers mentorship, coaching and/or networking opportunities for youths
• Provides awareness training to employees to create a welcoming work environment for youths

**Support for Indigenous people**

• Participates in a government or community program or initiative that supports Indigenous people
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

**Support for mature workers**

• Provides staff with awareness training to create a welcoming work environment for mature workers

**Supports for visible minorities**

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities