Financial Admin Coordinator

CM2 supports Marketing and Customer Relationship Management (CRM) activities at General Motors of Canada. The GM team of CM2 is based at GM’s Canadian headquarters in Oshawa.

General Motors of Canada employs more than 9,000 people across the country and is a recognized leader in innovation, technology, and green manufacturing. GM markets four automotive brands in Canada (Chevrolet, Buick, GMC and Cadillac) through Canada's largest automotive dealer network.

**Overview of Position**:
As the Financial Admin Coordinator, you are responsible for tracking and managing all open contracts through their lifecycle at GM. You will interface with Marketing, Finance, Purchasing, Legal and Executive stakeholders to support the lifecycle tracking, timely execution, and payment obligations of all marketing related contracts and amendments. This is a full-time position within the marketing team at GM’s Canadian headquarters in Oshawa.

You are skilled at administrating large volumes of contracts or similar documents. You are a dynamic individual who can easily liaise and create relationships with stakeholders to complete tasks. You clearly understand administration processes relating to tracking and issuing new or renewed contracts, and ideally have experience with marketing operations, and the coordination of marketing procurement in the automotive and/or corporate field.

**Key Activities**:

- Maintain and expand digital contract archive using either purpose built software or internal database (currently Excel spreadsheet based on SharePoint)
- Manage stakeholder access to the digital contract archive (SharePoint)
- Ability to write communications/reminders to various stakeholders (Managers, Vendors, Buyers) pertaining to their contract requirements and deadlines
- Ensure compliance with audit requirements for authorizations and documentation in the set up and execution of a contract
- Working with Financial Operations team to ensure contract execution completes all processes including any compensation method by working with the appropriate team
- Act as a liaison between venders/agencies and GM Canada to ensure timely progress of a contract process is occurring, flag and address any delay
- Prepare and distribute contract workback schedules to Financial Operations team
- Support the Financial Operations team for system support activities (such as data input, liaising with GM US/Canada teams on related process updates/issues)
- Schedule meetings to understand the structure that is required for any contract new or renewal with stakeholders, internal groups, vendors as needed
- Available and flexible during peak periods (after hours) to support contract related tasks to ensure there are no service delays or gaps
- Adhoc analysis of contract details for comparison purposes
- Monitor contractual obligations and notify team of upcoming deliverables
- Monitor shared mailbox for incoming work items related to your duties.

**Additional Responsibilities**
- Identify monetary contractual obligations, payment terms, and advise team to issue purchase order requests
- Create purchase order requests for vendors to satisfy contractual payments
- Liase with global invoice processing team, purchasing, vendors, as needed to resolve invoice issues/rejections

**Required Skills and Experience**
- Exceptional organization skills
- Ability to work in Windows 11 and manage file systems/structure
- Ability to build close productive relationships with marketing teams and vendor partners
- Ability to lead a project from start to finish, and deal with ambiguity
- Ability to balance shifting priorities to ensure daily / monthly program timelines are met
- Ability to understand changing corporate policies and help guide stakeholders
- Strong written and verbal communication skills
- Strong attention to detail and critical thinking skills
- Strong sense of initiative and ability to work under pressure on multiple projects concurrently

**Preferred Skills and Experience**
- High proficiency in Excel strongly preferred (Nested IF statements, VBA Macros, Solver, links and connections, etc.)
- 1+ years of clerical or finance operations experience preferred
- Previous Advertising / Marketing / Financial Operations experience considered an asset
- Bilingual (English/French) language skills are not required but are considered an asset

**Education and Training**
- Post-secondary diploma/degree required; University or College degree in business, marketing, law clerk studies, or communications preferred.

**Other Details**

We thank all applicants but will only contact those selected for interviews.

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
- Work from home

Ability to commute/relocate:

- Oshawa, ON: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Oshawa, ON