Project Coordinator/estimator

**About Us**:
We are a floor contracting company and therefore fall under Division 9 (Building Finishes) in the Construction industry. Our main operation is Supply & Installation of all types of flooring including but not limited to: Wood, Carpet, Tile and Reslient flooring. We work with developers and builders and bid on medium to large new-build projects (i.e: mid & high rise buildings, sub-divisions, senior home communities and commercial projects). We are looking for someone who has project coordinating experience in the construction industry, preferably having worked for a floor contracting or building finishes contracting company in the past but not an absolute requirement. Having estimating experience especially with flooring is a plus, but not necessary as we will train you in using our estimating Software (Planswift). Knowing how to prepare shop drawings and as-built drawings, Autocad knowledge etc. is a plus also.

**Project Coordinator duties and responsibilities**:

- Act as the point of contact between suppliers, architect/designers, clients (builders/developers) and our installers and other team members.
- Ordering materials and coordinating deliveries to job-site.
- Tracking and communicating schedule requirements to our installers & team members.
- Tracking inventory of materials both on site and our warehouse.
- Accurately enter data of suppliers, vendors, sub-contractors and installers into construction management software, and financial tracking for projects in spreadsheets, and accounting system.
- Support team in various administrative tasks related to estimating, change orders, invoicing and timeline changes.
- Prepare contracts with subcontractors.
- Implement company Health and Safety policy, ensure all health and safety certificates are up to date (i.e WHMIS, Working at Heights, H&S in 4 steps, WSIB clearance)
- Develop and implement quality control programs.
- Supervise/ keep track of Foreman and make sure they are fulfilling their duties.
- Monitoring project progress and creating project status reports for project manager.
- Ensuring that clients needs are met as the project evolves.
- Analyzing risks and opportunities.
- Handle any issues that arise.

**Estimator duties and responsibilities**:

- Recieve bidding documents and download files.
- Upload drawings and conduct take-offs using Planswfit estimating software.
- Analyze and interpret material specifications, and addendums in preparation for pricing.
- Send RFP's (request for pricing) to listed suppliers/ vendors.
- Communicate with internal/ external sources for any questions or clarifications.
- Propose alternate material options for value engineering and cost savings.
- Ensure submission deadlines are met.
- Complete final cost estimates, incorporating all labour, equipment, and material data, pricing documentation, overhead and profit margins.
- Attend Pre-construction meetings.
- Monitor project performance and assess cost effectiveness of products and services, tracing actual costs relative to bids (budgeting) as the project develops.
- Find bidding opportunities/RFQ’s identified through tender sites, and research.

**Position Requirements**:

- Ability to be flexible in travel.
- Multi-task between project coordinating and estimating.
- Must have valid license and own vehicle.
- Architectural/Construction Diploma or industry related experience.
- Skilled in reading construction documents, understanding construction scopes, specifications.
- Tech savvy; proficient in Word, Excel, Outlook.
- Detail oriented; strong organizational skills and results driven.
- Advanced problem-solving skills; ability to identify potential problems, prepare and present options.
- Excellent verbal/ written communication skills, able to contact clients and designers/ vendors for clarifications to plans and specification.

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Extended health care
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

Supplemental pay types:

- Bonus pay
- Overtime pay

COVID-19 considerations:
All customers and employees to follow COVID-19 precautions set out by the government.

Application question(s):

- Do you have a valid license and own vehicle?
- Are you comfortable working on a construction site?

**Experience**:

- Project Coordinator: 1 year (required)

Willingness to travel:

- 25% (preferred)

Work Location: One location