Administrative Assistant, Faculty Development

ADMINISTRATIVE ASSISTANT, FACULTY DEVELOPMENT

**DEPUTY PROVOST, OFFICE OF THE PROVOST & VICE-PRESIDENT, ACADEMIC**

**Competition No.** 24.10.314

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
MSA Band C (Steps 1-8): $22.189 - $32.280 per hour. $40,400 - $58,749 per annum (Based on 35 hours per week).
November 8, 2024**About Us**:

- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton’s diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 19,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.**Opportunity**:
MacEwan University is seeking a detail-oriented Administrative Assistant, Faculty Development (Admin Support III) for a full-time continuing opportunity with the Office of the Provost & Vice-President, Academic. You will report to the Deputy Provost, providing comprehensive and detail-oriented administrative support to the Faculty Development Facilitator. This may include logístical support for Development Sessions for Chairs and other Academic Administrators, office supply management, general administrative support and special projects.

Key responsibilities include:

- Actively managing calendars by prioritizing meeting requests, scheduling regular and recurring meetings/appointments, blocking working/desk times, coordinating availability with internal and external stakeholders, and rearranging appointments;
- Supporting the development of processes and procedural manuals (e.g., Dossier Guidebook);
- Documenting changes to processes and programs;
- Acting as the first point of contact for faculty members and the Faculty Development Facilitator;
- Coordinating projects, meetings, workshops, and development sessions;
- Arranging room bookings, video conferencing, catering, special equipment;
- Preparing presentation materials, creating agendas, taking minutes, managing polls, taking attendance and following-up on action items;
- Reconciling monthly personal procurement card and generating expense reports;
- Managing office supplies and coordinating business card and name tag ordering; and
- Completing ad-hoc special projects as assigned.

**SKILLS**:
You will have:

- Problem solving and critical thinking skills;
- Excellent organizational and time management skills;
- A strong focus on customer service and professionalism;
- Strong verbal, written and interpersonal communication skills;
- The ability to multitask and work under mínimal supervision;
- The ability to exercise judgment and discretion;
- The ability to work independently and in a team environment; and
- Advanced knowledge in Microsoft Office Suite.

**QUALIFICATIONS**:

- A minimum of a 2-year post-secondary diploma.
- A minimum of 5 years of administrative support experience or in a similar capacity.
- Experience working in a post-secondary environment would be considered an asset.
- The completion of a certificate in Office Administration or related field would be considered an asset.
- Working knowledge in PeopleSoft would be an asset.
- An equivalent combination of education and experience may be considered.

**BENEFITS**:
When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

- Competitive base pay
- Generous vacation time
- Secure pension plan
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth