170845 - Payroll Auditor/payroll Administrator - Public Service Commission - Permanent

The PEI Public Service Commission is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.

While the Supervisor Corporate Payroll has the overall responsibility for payroll operations, the Payroll Auditor/Administrator is responsible for the bi-weekly processing of payroll for over 14,000 employees per pay. The role is involved in auditing, documenting, evaluating and improving payroll processes and procedures, and ensuring controls are maintained for payroll data management for all of PEI Public Sector Organizations (Civil, Health, Education, Agencies and WCB sectors) and within the requirements as determined by Canada Revenue Agency. PEI Public Sector Organizations includes over 18,000 staff with 15 collective agreements and/or employment terms and conditions

**Duties will include**:

- Conducts regular audits to ensure that Payroll/HR entries into Peoplesoft/HR information systems are accurate, complete and up to date.
- Provide direction and support to all Public Sectors, of time entry into time and labour component; in particular, the payout of banks, special payments, etc.
- Audit all payroll and time and labour errors, resolve issues and close rejected time as required multiple times daily during a pay processing week. Report and work in conjunction with HR assistants, payroll supervisors, ESA’s and payroll staff, on any issues with benefits which will result in employee pay errors.
- Running the payroll calculation process multiple times during the payroll processing period, review various edit reports to identify issues with employee payroll data. Frequently required to contact payroll supervisors and managers, or HR resources to have data corrected, helping to ensure employees are paid appropriately.
- Determine when payroll results are ready to confirm then run the several hours, multi-step pay confirm process and subsequent leave and service banks processes.
- Create and reconcile the direct deposit file and submit to the Royal Bank. Administer direct deposit files with the adding, modifying and deleting of payment requests as needed.
- Create, review and/or update existing documentation, business process and procedures, and reports for most up-to-date information. Recover salary overpayments by calculating amounts owing, reverse payroll entries and adjust YTD pension and dues amounts as needed to ensure all employee amounts are accurate for current tax year
- Process invoices as needed to sectors outside of Civil in order to ease the transfer of employee salary repayment money back to our GL net pay account.
- Ensure that deductions such as garnishees are taken from employee pay and remitted as per legislative requirements. Respond to inquiries regarding employee deductions as well as inquiries by various agencies of employee’s status on payroll.
- Off cycle processing. Ensure time is entered and approved, review pay calculation results to ensure off cycle payment and deductions are accurate. Send files of off cycle results to the bank as needed for deposit to employee accounts. Maintain record of off cycle payments and ensure balancing occurs with the bank account.
- Liaise, coordinate, and communicate with HR assistants, payroll managers, ESAs and payroll supervisors and payroll staff around Records of Employment (ROE’s), T4’s, off cycle pay adjustments, as well as payroll issues and resolutions.
- Respond to payroll related inquiries from HR assistants, payroll managers, ESAs and payroll supervisors and payroll staff and respond to escalated issues and inquiries.
- Statistics Canada - Run bi-weekly reporting of various salary amounts, breakdown of number of employees, hours worked and as per requirements and upload to Stats Can site monthly for Education and Health sectors.
- Union Dues - Provide plan coordinators with bi-weekly deduction amounts as deducted from employees - Charitable donations
- T4 Bi-weekly reporting and balancing - Run various reports once pay is confirmed and entering info into year-to-date balancing spreadsheet for all wage loss plans, for all business units.
- Entering all RRSP retirement/severance pay transactions into Peoplesoft, ensuring tax deductions are accurate. Notifying business finance personnel once amounts have been processed in Peoplesoft, so that they can forward RRSP payments directly to appropriate financial institutions. Entering all Civil cash retirement/severance pay transactions into Peoplesoft, ensuring ta