Purchasing & Receiving Co-ordinator

Purchasing & Receiving Co-ordinator- Full-Time- Permanent- On-Site-
Why Work at BSS?- At BSS, you have the opportunity to immerse yourself in an unparalleled setting, with access to innovative tools, support and resources, so you can pursue ongoing professional learning, whatever your role. BSS offers a competitive total compensation package that includes:- Extensive health and dental benefits package
- Our administration participate in our robust pension plan with up to 8% match
- Lunch provided everyday
- Discounted student tuition for eligible staff’s children
- Use of on-site fitness center
- And a chance to be part of a great communitySummary of Position- The Purchasing & Receiving Co-ordinator manages the purchasing process for the school including, but not limited to, arranging purchase of office and classroom supplies, educational books, furniture, hardware, facilities supplies and other incidentals. The Purchasing & Receiving Coordinator researches and evaluates the best suppliers based on quality, timeliness, cost, volume, contracts, availability, specifications, and proper authorization. The Purchasing & Receiving Coordinator is also responsible for managing the tracking of all shipments, the receiving process for most in-coming deliveries, and for updating records accordingly.Specific Accountabilities-
- Adopts best practices to continuously improve purchasing and receiving policies and procedures
- Reviews monthly open PO reports; ensuring any necessary follow-up with the vendor to expedite outstanding orders, closing POs that have been received and paid
- Directs delivery personnel upon arrival at the school, verifies incoming deliveries against PO’s or equivalent, and ensures integrity of materials and/or products received.
- Liaises with other finance staff to maintain the vendor listing in the database
- Negotiates procurement contracts and service agreements, monitor performance and maintain applicable records for leased equipment
- Investigates new purchasing sources and products based on changing school requirements
- Solicits written quotations or tenders
- Tracks the progress of all shipments, monitors receiving door entry for receiving shipments for the school, and addresses any problems
- Coordinates and processes engraving, painting of scholarship boards, gowns and hoods rentals for Faculty, purchasing of flowers and awards for closing ceremonies and maintain required records
- Supports Store Manager by placing order with vendors, entering inventory and pricing in Shopify, running reports, verifying vendor invoices
- Organizes Visa reconciliation
- Manages toners recycling program
- Reviews monthly cell phone carrier bill for anomalies and arranges travel plans
- Orders hardware for contract renewals, new activations, cancellations and set-up travel packs
- Liaises with students and school for various environmental projects as part of the Student Environmental Council
- Back up for Accounts Payable
- Embeds diversity, equity, inclusion and belonging into all processes
- Commits to the Staff or Faculty Growth and Evaluation Process
- Participates in professional learning and growth
- **Skills, Experience and Attributes**:
- Purchasing & receiving experience, familiarity with purchasing policies, processes and procedures
- Business Administration education, either university degree or community college program
- Experience negotiating contracts and dealing with vendors on performance issues
- Proven expertise using an automated purchasing system, Google Suite, Microsoft Office, database software, and the internet
- Strong client service skills to determine user needs in order to liaise with, develop and maintain effective working relationships with vendors and all members of the BSS community
- Ability to accurately work with detail, for example contracts and data entry
- Knowledge of textbook and school supply ordering an asset
- Culturally competent with a positive attitude toward cultural uniqueness and a readiness to accept and respect others
- Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
- A growth mindset of continuous improvement and learningCompetencies- Demonstrated ability and commitment to the Core Competencies at BSS:- Respect and care
- Trust and integrity
- Collaboration
- Flexibility and adaptability
- Initiative
- Community focused
- CommunicationBSS Values Diversity:
- BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.How to Apply:
- Please note, we have a mandatory COVID-19 vaccine policy in place for employees, unless official documentation of a human rights exemption is provided and can be accommodated.