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Administrative Support

2 weeks ago

Ottawa, Canada ADGA Group Consultants Inc Full time

**Company Description**
ADGA Group is a proudly Canadian-owned and operated defence and security technology company. Our core services include value-added program management, agile software engineering development, and integrated security solutions. As an industry partner to the Canadian Government and Canadian Armed Forces (CAF) for decades, ADGA is actively supporting ongoing and emerging requirements for operational readiness, reconstitution, and modernization.

For decades, we have recruited veterans to integrate their unique skillsets and highly specialized training into our workforce and work culture. At ADGA, we are united by our social purpose to create meaningful employment opportunities for veterans of the CAF and RCMP, their families, and fellow citizens who share a passion to contribute to the security and well-being of Canadians.

ADGA’s social purpose empowers us to reinvest in our employees as well as to donate generously to veteran and military family causes in our community.

Join our team at ADGA, where we prioritize your success by fostering internal movement and growth in a safe, inclusive and agile work environment. We offer a wide variety of career and developmental opportunities, including the option to work on different projects and technologies, on-the-job training, cross-training, access to business and technical online courses, and formal education subsidies.

REF: #001

Tasks include, but not limited to:

- Using MS Word, Excel, and PowerPoint. (and others as required)
- Provide day to day financial and administrative embedded support to our Defence client in the execution of the LCSS MD program.
- Assist in the coordination of “Statement of Works” and associated tasking and procurement documentation.
- Provide administrative support and coordination services for MD meetings, steering committees and working groups. (WG)
- Support travel request processes and other similar routine administrative procedures, including request tracking and reporting.
- Coordinate financial code distribution for temporary duty claims and minor travel expense claims.
- Maintain a travel tracker.
- Support the coordination of training activities within the section.
- Maintain status of the MD program action items.
- Maintain MD program consolidated work breakdown structure.
- Coordinate and maintain status of procurement initiation requests and spending authorization forms against work breakdown structure serial numbers.
- Support quarterly spending forecasts, reports, and returns.
- Support responses to financial audit queries.
- Produce financial reports as required.
- Monitor DRMIS and support National Procurement funded and Capital funded financial activities and spend status.
- Liaise and coordinate routine cost centre management activities with cost centre managers and the client’s Business Management team.
- Other duties as needed.

**Qualifications**
- Must be able to provide proof of a Secondary School Diploma (it would be an asset to have a College Diploma in Business Administration or similar program)
- At least 24 months (2 years) of demonstrated experience in each of the assessment areas:

- Developing briefing notes and presentations to address administration issues.
- Consulting with stakeholders to support administration requirements for the organization.
- Providing advice, guidance, and recommendations on administration issues to support the decision making of senior management.
- At least 36 months (3 years) of demonstrated experience within the last 60 months (5 years) in the preparation of technical concept documents, system specifications, and technical proposals in the field of information technology, information management or engineering.
- At least 36 months (3 years) of demonstrated experience in the last 60 months (5 years) in a minimum of 4 of this assessment area’s criteria below:

- Using MS Office Suite (Word, Excel, Access, Outlook, and PowerPoint)
- Providing Administrative assistance, including building pass preparation, filing and project documentation control.
- Processing travel including car rental, accommodation and flight booking.
- Performing cost accounting such as tracking of project expenses including travel budgets, claims and verification of invoices.
- Performing work accounting functions including time tracking, timesheet verification, report generation and database updating.

**Additional Information**

**Work-Life Balance**

We strongly support a healthy and productive work-life balance. This starts with a flexible approach to work, and policies designed to support employees through their day-to-day routines and major life events. For example, we offer a Maternity/Parental Top-Up (up to 52 weeks) and a Reservist Leave Top-Up (up to 180 days).

ADGA continuously strives to integrate advanced Diversity, Equity & Inclusion (DEI) approaches and practices into our work culture. Our employee-based DEI Committee explores activities and invites discus