Records Management Administrator

**Records Management Administrator [12 month contract]** Office Location **Toronto [National] - 200 King Street W, ON** Alternate Location Req # **8530** **Who we are** You know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That's what's most important to us. We're building a thriving organization that's purpose driven and still want to remember what your favourite milkshake flavour is. **As a Records Management Administrator your responsibilities will include**: - Coordinate the destruction of paper records within GT central region offices according to Firm retention policies - Ensuring inventory of physical records at the firm is kept up to date - Support administrative assistants in managing on - and offsite storage of records that have not met retention schedule, e.g., suggesting standard filing methods - Suspend the destruction of records immediately on notification from Enterprise Content and Records Manager that such records are required for or relevant to legal and/or business matters - Document gaps in procedures or issues encountered during records storage and destruction and consult with Enterprise Content and Records Manager - Develop and implement repeatable procedures, tools, and templates pertaining to records storage and destruction - Ensure established policies and procedures are widely communicated to administrators at the firm - Deliver coaching sessions on Firm's standard destruction processes and policies to administrative staff as required - Resolve or redirect questions on information and records management policies, procedures, and services - Evaluate opportunities and execute targeted digitization projects for the ongoing reduction of paper records within the firm - Assist the Enterprise Content and Records Manager in developing a proposal for more centralized off-site records storage contracting. *** **Be Grant Thornton** If you're a bit like us, you're driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts "we before me", where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you'll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that's when the magic happens **Think you've got what it takes to be a Records Management Administrator? Like the colour purple? Great. Here's a few more boxes we're also hoping you can tick**: - Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service - Able to work independently and as part of a team - Strong judgement, analytical and problems solving skills - Superior communication skills with the ability to explain complex processes - Ability to change and adapt - Travel to various offices in Central Ontario At Grant Thornton we're focused on making a difference in the lives of our clients, our colleagues and our communities. That's our purpose. Or, as we like to say, living our purple. **Are you ready to Discover Your Purple?** LI-HYBRID