Project Coordinator

PROJECT COORDINATOR

**FACILITIES PROJECTS ADMIN, INFRASTRUCTURE PLANNING & MANAGEMENT**

**Competition No.** 25.04.106

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
- MSA Band E (Steps 1-8): $29.608 - $43.050 per hour. $53,886 - $78,351 per annum (Based on 35 hours per week).
- May 2, 2025

**About Us**:

- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton’s diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 19,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

**Opportunity**:
MacEwan University is seeking a Project Coordinator for a full-time continuing opportunity with our Facilities Projects Admin department.

Reporting to the Director, Planning and Projects, you are a key member of the project team who will provide project management support and coordination of activities for the Facilities Project Management Team. You will focus on specific deliverables, parts of projects, and/or sub-projects with scheduling, organizing, data gathering, progress updating, recordkeeping, and reporting. You are also responsible for leading the development, design and construction of simple or small-scale capital building projects, infrastructure improvement projects and strategic university sponsored projects, valued at up to $5M. You will employ project management best practices and methods to ensure work is planned and executed to meet applicable University standards, quality, code, regulatory and stakeholder requirements.

Key responsibilities include:

- Supporting the delivery of capital projects to ensure they are delivered within scope, budget, time and quality to project sponsor and stakeholder satisfaction;
- Scheduling and coordinating project activities including resources, equipment and labour, and conducting site visits as necessary to ensure the project is on-track;
- Supporting and assisting the Project Manager in developing and monitoring project budgets and forecasts;
- Assisting in the preparation of cost estimates and project schedules;
- Preparing and issuing accurate supporting project documentation as required, including contracts, change orders, work orders, purchase orders, etc., and ensuring necessary documentation is received from other parties (internal/external);
- Employing project management best practices and methods to ensure work is planned and executed to meet applicable University standards, quality, code, regulatory and stakeholder requirements;
- Managing external consultants and providing oversight and direction to internal staff in the project and scope definition, design, planning, procurement, contract management and commissioning of infrastructural and capital renewal projects; and
- Organizing and implementing project execution through effective coordination of resources.

**SKILLS**:
You will have:

- Knowledge of local, provincial, and federal environmental standards, regulations, and guidelines;
- Strong project coordination skills including an understanding of project management principles, methods, and techniques;
- Solid technical understanding and ability to define and refine requirements through a project lifecycle;
- Analytical, problem-solving, and decision-making skills with keen attention to detail;
- Acts as a positive role model and develops trust by displaying honesty, integrity, and ethical conduct at all times;
- A desire to assist others, along with a superior customer service orientation;
- Knowledge of change management and process management techniques;
- The ability to identify, assess and mitigate risks;
- Self-motivated with the ability to work independently as well as within a broader team;
- Strong interpersonal, collaboration and conflict resolution skills that enable positive and beneficial relationships;
- Excellent organizational and t