Research Coordinator

**Department** Faculty of Medicine & Dentistry - Pediatrics Dept

**Salary range** $28,751.31 to $38,818.46 (pro-rated)

**Hours per week** 21

**Grade** 7

**Posted date** March 4, 2025

**Closing date** March 11, 2025

**Position Type** Part Time - Trust Funded

**Description**:
**_This position is a part of the Non-Academic Staff Association (NASA)._**

This position has a term length of 1 year plus 1 day and offers a comprehensive benefits package.

**Location** - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Department of Pediatrics**

The Department of Pediatrics at the University of Alberta is one of Canada’s leading academic health centres for pediatric specialty and subspecialty education and research. Working closely with the Stollery Children’s Hospital and community pediatrics in Northern Alberta, we are committed to meeting the unique needs of our community and providing exceptional care for infants, children, youth, and families. Our core values of compassion, growth and health equity are at the heart of everything we do. Our department members are engaged in exciting research endeavors, contributing to excellence in pediatric care. Additionally, we offer a diverse array of accredited residency training programs, graduate programs, and unique training experiences, all under the guidance of our dedicated teaching staff.

**Position Summary**

The Research Coordinator (RC) position will support the operational aspects of research projects within the Division of Neonatal Care. This position plays a critical role in participant recruitment, data management, and facilitating project progress in compliance with ethics board requirements and hospital regulations. The RC will also contribute to administrative tasks and attend professional development opportunities offered by the Women’s and Children’s Health Research Institute, Alberta Health Services, and the University of Alberta.

The RC will work closely with the Principal Investigators (PIs) and research teams, ensuring the smooth execution of research activities and maintaining the highest standards of confidentiality and professionalism.

**Duties**

Administrative Support
- Maintains filing system for research projects including grants, ethics, letters of support and other documents.
- Organizes and schedules local, national and international meetings, drafts agendas and action items, takes minutes, and prepares correspondence.
- Assists with the planning and execution of meetings, retreats, conferences, and workshops for local, national and international attendees.
- Constructs and submits conference materials (i.e. abstracts, workshops)
- Reviews and submits manuscripts to journals, as well as book chapters to publishers
- Coordinates the preparation and submission of conference materials (e.g., abstracts, workshop proposals).
- Updates and formats the PI’s CV to ensure accuracy and completeness.

Research Support
- Assists with participant recruitment, data collection, entry, cleaning, and analysis.
- Develops and maintains databases as required.
- Creates site performance benchmarking reports in national and international quality improvement and research projects, based on the descriptive statistics on the databases created.
- Ensures strict adherence to study protocols, hospital standards, and ethical guidelines.

Research Financial Administration
- Assist with the development of budget proposals and justification documentation for granting agencies, industry sponsors, and investigator-initiated research.
- Assist in management of Principal Investigator (PI) accounts to ensure that funding is sufficient to support activities and that funds are not left outstanding at the project end.
- Oversees the financial transactions across all sources of funds.
- Assist in the creation of financial or final reports for stakeholders, granting agencies or external funders.
- Prepares entries and updates tracking systems of all revenues and expenses for projects.
- Reviews financial transactions to ensure accuracy and to identify and address transactions that