Administrative Assistant

3 days ago

Montréal QC, Canada Vézina architectes inc. Full time

Durée de l'emploi: Permanent
- Langue de travail: Bilingue
- Heures de travail: 20 to 28 hours per week
- Education:

- Expérience:
**Education**:

- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
**Tasks**:

- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Review HR projects to assure compliance with laws and regulations
- Establish and implement policies and procedures
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Oversee payroll administration
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
**Computer and technology knowledge**:

- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- MS Access
- MS Office
- Electronic mail
**Area of work experience**:

- Human resources
**Security and safety**:

- Criminal record check
**Work conditions and physical capabilities**:

- Ability to work independently
- Attention to detail
- Work with mínimal supervision
**Personal suitability**:

- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Dependability
- Quick learner
**Screening questions**:

- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
**Experience**:

- Experience an asset
**Workplace information**:

- Hybrid
**Other benefits**:

- Learning/training paid by employer
- Variable or compressed work week

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