Executive Assistant

2 weeks ago

Waterloo, Canada The Paragon Group Full time

**About us**

The Paragon brand is founded on integrity, high quality design, and partnership with our clients. This combination has resonated with the industry such that we are growing quickly, and need top quality people to join our team and help continue the growth.

We are looking to grow our team with passionate people. People who believe in our mission, and want to be part of our growth as we execute more exciting projects like helping businesses achieve energy independent with solar photovoltaic facilities.

What you Bring
- Years of experience
- Organizational skills
- Attention to detail
- The ability to take initiative and multi-task
- Good time management
- Comfortable managing external-facing relationships
- A proactive approach to problem solving and decision making
- Wide range of administrative and operational duties including client relationships, project coordination, and office management

What you’ll Do
- Calendar Management: Manage and maintain the executives’ calendars, including scheduling appointments, meetings, and travel arrangements.
- Report: Prepare reports, presentations, and other documents for executive review.
- Special Projects: Coordinate and oversee special projects and events as assigned by the executive.
- Maintain Confidentiality: Maintain strict confidentiality and discretion in all matters.

What You’ve Got
- Post-secondary degree in Business Administration, Communications, or related field preferred.
- Minimum of 5 years of experience as an Executive Assistant, Operations Assistant/Associate/Manager, or similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Proficiency with Microsoft Office Suite and other relevant software.
- Experience with managing office operations, including office supplies and vendor management.
- Ability to work independently and as part of a team.
- Positive attitude and willingness to take on new challenges.

Valid driver’s licence and reliable transportation required

**Benefits**:

- Casual dress
- Health Spending Account (after 6 months)
- Flexible schedule

Schedule: Part-time, Monday to Friday (minimum 20 hours, schedule is negotiable)

**Salary**: Negotiable

Work Location: Hybrid, 1-2 days per week will be in the Waterloo office

Next Steps

Please submit a resume and a cover letter describing why you are the right person for this position.

**Job Type**: Part-time

Expected hours: No less than 20 per week

**Benefits**:

- Casual dress
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- No weekends

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in Waterloo, ON N2J 2A2

  • Executive Assistant

    2 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of...

  • Executive Assistant

    3 days ago

    Waterloo, Ontario, Canada DEI & Associates Full time

    Role Executive Assistant (Shared Support)Job Location Waterloo, OntarioPay Band $35.00 – $40.00 per hourJob Details Full-TimeOverviewDEI Consulting Engineers Inc. (DEI) is a professional mechanical and electrical consulting engineering firm providing services to architects and building owners in the building service industry since 1999. With a...

  • Executive Assistant

    2 weeks ago

    Waterloo, Canada RIVERSIDE MILLWORK GROUP INC Full time

    Are you ready for change, challenge, and opportunity? Whether you're looking to launch your career or grow an existing one, Riverside Millwork Group is the type of company that supports its employees no matter where they are in life or their career. Riverside Millwork Group is a forward-thinking group of companies built upon a solid foundation of values...

  • Executive Assistant

    1 week ago

    Waterloo, Canada Bond Global Full time

    About our client: Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement. About the...

  • Executive Assistant

    1 week ago

    Waterloo, Canada Bond Global Full time

    About our client: Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement. About the...

  • Executive Assistant

    1 week ago

    waterloo, Canada Bond Global Full time

    About our client:Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement.About the...

  • Executive Assistant

    1 week ago

    Waterloo, Canada Bond Global Full time

    About our client:Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement.About the...

  • Executive Assistant

    7 days ago

    Waterloo, Canada Bond Global Full time

    About our client: Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement. About the...

  • Executive Assistant

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Reporting to the Vice-President, University Relations, the Executive Assistant (EA) is responsible to support the Vice-President, University Relations (VPUR) to achieve their priorities, which includes oversight of the administrative operations of University Relations. This position provides continuity within University Relations (UR) as leadership...

  • Executive Assistant

    3 days ago

    Waterloo, Ontario, Canada Bond Global Full time

    About our client:Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement.About the...