Executive Assistant

4 weeks ago

Waterloo, Canada Bond Global Full time

About our client:

Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement.

About the role:

You will support a small group of senior executives and play a key role in how they plan, communicate and deliver on their priorities. This is a hands on role that combines classic Executive Assistant responsibilities with a strong focus on improving processes and ways of working.

You will be the person who keeps calendars under control, meetings on track and information flowing clearly, while also looking for better ways to organise work and reduce friction for the executives you support.

Responsibilities include:

- Owning and managing complex calendars for multiple senior leaders, including internal and external meetings across time zones
- Coordinating virtual and in person meetings and ensuring the right people, information and logistics are in place
- Arranging travel itineraries, accommodation and ground transport in line with executive preferences
- Supporting inbox and priority management where needed by flagging key items and helping to keep actions moving
- Drafting, proofreading and formatting documents, presentations and correspondence so that everything is clear, accurate and professional
- Turning raw inputs such as emails, notes and spreadsheets into polished presentations and meeting materials
- Preparing agendas, compiling pre read material and tracking follow up actions from key meetings
- Helping to design and maintain effective ways of working for the executives you support, including meeting rhythms and communication flows
- Creating and keeping up to date simple executive reference guides that capture preferences, contacts and key information
- Supporting the planning and delivery of leadership meetings, customer visits and internal or external events
- Acting as a professional point of contact for internal and external stakeholders and handling sensitive information with discretion

What we are looking for:

- Several years of experience in an Executive Assistant or senior administrative role supporting one or more senior leaders
- A strong track record managing complex calendars, travel and competing priorities.
- Confident use of Microsoft 365 tools, particularly Outlook, PowerPoint and Excel, and experience working in a digital, Teams based environment
- Someone highly organised, detail focused and dependable so that leaders trust that things are under control
- A proactive and forward thinking problem solver who anticipates needs and looks for better ways of doing things
- A low ego and adaptable team player who is comfortable adjusting their approach as the business and priorities evolve
- A calm and steady presence under pressure who can juggle shifting demands without losing composure or professionalism
- A commercially aware mindset with an interest in understanding the bigger picture and how your work supports the organisation’s goals

Benefits and culture:

- 15 days of paid vacation to start ✈️
- 3 days of paid bereavement leave ❤️
- Parental leave top up 👶
- Comprehensive group health benefits plan⚕️
- Employer RRSP match up to 7% 💰
- Hybrid working model 🏠
- A collaborative, professional culture in a growing renewable energy business where practical problem solving and continuous improvement are valued🔥

  • Executive Assistant

    2 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of...

  • Executive Assistant

    2 weeks ago

    Waterloo, Canada TextNow Full time

    **WATERLOO, ONTARIO /** **OPERATIONS - PEOPLE /** **FULL-TIME** - We believe communication belongs to everyone. We exist to democratize phone service. TextNow is evolving the way the world connects and that's because we're made up of people with curious minds who bring an optimistic, yet critical lens into the work we do. We're the largest provider of free...

  • Executive Assistant

    1 day ago

    Waterloo, Ontario, Canada DEI & Associates Full time

    Role Executive Assistant (Shared Support)Job Location Waterloo, OntarioPay Band $35.00 – $40.00 per hourJob Details Full-TimeOverviewDEI Consulting Engineers Inc. (DEI) is a professional mechanical and electrical consulting engineering firm providing services to architects and building owners in the building service industry since 1999. With a...

  • Executive Assistant

    2 days ago

    Waterloo, Canada RIVERSIDE MILLWORK GROUP INC Full time

    Are you ready for change, challenge, and opportunity? Whether you're looking to launch your career or grow an existing one, Riverside Millwork Group is the type of company that supports its employees no matter where they are in life or their career. Riverside Millwork Group is a forward-thinking group of companies built upon a solid foundation of values...

  • Executive Assistant

    3 weeks ago

    Waterloo, Canada Bond Global Full time

    About our client: Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement. About the...

  • Executive Assistant

    2 weeks ago

    Waterloo, Canada Strong Start Full time

    If you are passionate about helping young children reach their potential, then Strong Start® Charitable Organization has an exciting opportunity for you. We are dedicated to helping young children learn to read and creating lifelong readers. This essential life skill is the great enabler to learning and future success in school and in life. As our Executive...

  • Executive Assistant

    2 days ago

    Waterloo, Ontario, Canada Bond Global Full time

    About our client:Our client is a high growth organization in the renewable energy sector, headquartered in Waterloo, Ontario. They design and deliver large scale clean energy projects across North America. The environment is professional, collaborative and fast paced, with a strong focus on practical problem solving and continuous improvement.About the...

  • Executive Assistant

    2 weeks ago

    Waterloo, Ontario, Canada Wilfrid Laurier University Full time $63,429 - $79,284

    Department: Office of the VP Fin. and Admin. Job Type: ContinuingFull-time/Part-time: Full Time (>=1249 hrs/year) Campus: Waterloo Reports to: Manager, Projects & Executive Support, Finance & AdministrationEmployee Group: CPAG Application Deadline: January 16, 2026Requisition ID: 10488 Wilfrid Laurier University is a leading multi-campus university that...

  • Executive Assistant to The Dean

    3 days ago

    Waterloo, Canada University of Waterloo Full time

    At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of...

  • Executive Assistant

    1 week ago

    Waterloo, Canada GHD Full time

    **At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.** That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring...