Education Administrative Coordinator

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
Are you looking for a challenging and rewarding position where you can utilize your organizational, communication, and time management skills? Do you have experience supporting medical education training programs and supporting physicians administratively, and are looking to broaden your experience and skills? If so, we have an opportunity for you

The Division of Rheumatology, Department of Paediatrics, at SickKids is looking for an Education Administrative Coordinator to join our team. In this role you will provide high level administrative support to the activities related to the Fellowship, Observership & Elective Programs. The Education Administrative Coordinator is the primary administrator and central resource to faculty, trainees, and Training Program Director in the Division of Rheumatology, Department of Paediatrics. You will work collaboratively with all stakeholders while building professional relationships with SickKids and external organizations. Reporting to the Paediatric Business Operations Manager, you will liaise with colleagues across the administrative team.

**Employment Type**:
This is a full-time position, 35 hours per week, 1.00 FTE | Hybrid model of work is supported

**Here's what you will get to do**:

- Provide administrative support to the training program and coordinate all educational activities related to Fellowship, Observership, Elective Program, Medical Students and ACPAC Programs
- Review, respond and action fellowship, observership, and elective requests
- Coordinate the onboarding and offboarding (licensing, work permits, credentialing, contracts, HR administration, etc.) for all levels of trainees within the residency, fellowship, elective and observership programs
- Schedule and coordinate trainee interviews, draft funding agreements, offer letters, and educational goals and objectives to meet organizational policies and procedures
- Plan, coordinate and organize all educational activities and act as a central resource in Competency Based Medical Education
- Prepare and collate trainee evaluations (ITARS) in support of learners’ Entrustable Professional Activities (EPA’s) for the Competency by Design (CBD) Program
- Manage databases for faculty, residents, and learners
- Develop and implement divisional program materials (orientation manuals, schedules, information packages) in support of the training program and elective program processes.
- Plan, organize and lead program events
- Provide support to the chief fellow, senior resident with on-call, clinic, and academic rounds and schedules
- Coordinate and manage divisional schedules/block rotations to ensure appropriate learners are scheduled to meet divisional requirements
- Schedule meetings with Program Director and trainees
- Participate and lead RPC and Competence Committee Meetings and provide detailed agenda, minutes and other related materials to committees
- Maintain trainees' vacation, absences, conference requests, and provide regular updates to the Program Director
- Participate in educational development workshops (PGME training sessions)
- Collaborate with internal and external stakeholders to ensure educational portfolios meet the needs and objectives of the program and the Royal College
- Responsible for the maintenance (update and review) of website content for the education portfolio including CaRMS, University of Toronto, Rheumatology SickKids, U of T Portals, POWER and SharePoint.
- Organize guest speakers, visiting lectureships. Plan and coordinate symposiums and conferences while keeping within training budgets, program deliverables and timelines
- Assist in the development of required departmental reports
- Organize and prepare reports, process invoice payments, call stipends, cheque requisitions, reimbursements, and honorariums
- Assist in reviewing and maintenance of educational funds accounts, processing reimbursements, fund transfers and funding requests

**Here's what you will need**:

- Completion of a p