Purchasing Coordinator

1 week ago

Richmond Hill, Canada Energy Network Services Inc. Full time

Energy Network Services is the largest turn-key lighting service provider in Canada. Operating programs for national and regional clients for energy efficient lighting, control systems, and lighting maintenance projects. We lead in the provision of innovative and cost-effective services for improving energy performance for commercial, industrial, retail, and institutional facilities in both the private and public sectors.

**DUTIES AND RESPONSIBILITIES**
- Responsible for the ordering / procurement of all necessary lighting materials
- Assist project teams in developing and implementing purchasing strategies
- Count material, equipment, merchandise and supplies in stock and posts totals to electronic inventory records
- Liaises with Accounts Payable Department to ensure accurate and timely payment of invoices as necessary for the business with the supplier
- Prepare and maintain records of quantity, type and cost of material, equipment, merchandise and supplies to electricians or technician
- Update / enter all incoming and outgoing inventory into a computerized program
- Complete daily, weekly and monthly checklists of maintenance duties and maintain records completed duties
- Compile data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered
- Compile data to generate weekly, monthly, quarterly and annual reports to be used for cost-saving initiatives
- Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered
- Contact suppliers regarding errors in partial or duplicate shipments, prices, and substitutions
- Communicate all delays or variances of inbound freight to the appropriate parties
- Maintain strict control over inventory levels for production in order to meet internal and external demand of product
- Operate within an annual budget
- Identify discrepancies between shipments and orders and take action.
- Investigate causes of lost or damaged shipments and other matters; make adjustments or conduct negotiations as necessary
- Other duties as assigned

**SKILLS AND SPECIFICATIONS**
- Superior organization skills, attention to detail and time management
- Strong verbal and written communication skills required
- Customer service experience considered an asset
- Proven ability to problem solve
- Able to work with mínimal supervision
- Strong diplomatic, negotiation, and conflict resolution skills
- Strong problem identification and problem resolution skills
- High level of proficiency with Microsoft Excel

**EDUCATION AND QUALIFICATIONS**
- College or University required
- 1-2 years of experience in relevant field
- Experience in using inventory variance reports
- Experience working in warehouse environment an asset
- Experience resolving inventory variances and cycle counts
- Previous experience and knowledge of lighting material an asset but not required

Schedule:

- 8 hour shift
- Day shift

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