Current jobs related to Executive Secretary - Kenora - Anishinaabe Abinoojii Family Services

**_EMPLOYMENT OPPORTUNITY - Internal/External_**

**EXECUTIVE SECRETARY**
**FULL-TIME, PERMANENT**
**HYBRID, KENORA, ON**

**ABOUT ANISHINAABE ABINOOJII FAMILY SERVICES (AAFS)**:
At AAFS, we are committed to protecting Anishinaabe children and strengthening families. Guided by Anishinaabe values, we foster a workplace rooted in inclusivity, respect, and community. Join us in making a meaningful impact for the families we serve in the Treaty #3 territory.

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The Executive Secretary provides administrative and secretarial support to the Board of Directors while acting as a vital liaison between the Board and the Executive Director. This role ensures efficient communication, coordination, and execution of Board-related operations. Reporting directly to the Chairperson of the Board, the Executive Secretary plays a critical role in ensuring effective governance and the smooth flow of information within the organization.

**KEY RESPONSIBILITIES**:

- Coordinate and schedule Board and committee meetings, prepare agendas, and distribute materials.
- Record and maintain accurate minutes of meetings, ensuring timely distribution of decisions and action items.
- Maintain and update policy manuals, organizational documents, and corporate by-laws.
- Support Board resolutions, policy updates, and governance reporting.
- Manage the Board’s calendar, training, and orientation materials.
- Draft and proofread correspondence and documentation on behalf of the Board.
- Maintain centralized filing systems for Board records, including resolutions and policy updates.
- Prepare statistical reports, presentations, and summaries to aid decision-making.
- Coordinate travel arrangements for Board members attending conferences or events.
- Act as a communication bridge between the Board and Executive Director.
- Support the Executive Director in structuring and delivering organizational performance updates.
- Foster positive relationships with stakeholders, including First Nation councils and community leaders.
- Assist with the Annual General Meeting, including preparation of the AGM Report.
- Ensure compliance with corporate governance standards and maintain confidentiality in Board activities.
- Track compliance activities to support accountability and reporting obligations.

**QUALIFICATIONS**:

- Diploma in Office Administration, Business Administration, or a related field. Advanced education or certifications in governance or administrative support are considered an asset.
- At least 4 years of progressive experience in senior administrative roles, preferably supporting boards, councils, or executive leadership teams. Experience in corporate governance and knowledge of Indigenous organizational structures are highly valued.
- Demonstrated ability to interact effectively with diverse stakeholders, including Board members, executives, and community leaders. Strong written and verbal communication skills are essential.
- Proven capacity to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.
- Familiarity with board operations, policy development, corporate governance standards, and record-keeping practices.
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with other office technology and virtual meeting platforms.
- A valid Ontario G Driver’s Licence and willingness to travel.
- Ability to pass a Vulnerable Sector Check.
- Knowledge of Anishinaabe culture, traditions, and values is an asset. Fluency in Ojibway is preferred and highly regarded.

**Salary Range: $61,425 - $75,333.24 per annum**

**Benefits**:AAFS offers 4 weeks paid vacation, Extended Health, Dental, Group Life, AD&D, & Disability benefits after one month of employment and participation in our Pension program.

We are committed to recruiting a diverse workforce that represents the First Nations communities that we serve. Preference will be given to Internal and/or Indigenous applicants. Please self-identify upon applying.

**DEADLINE TO SUBMIT APPLICATION IS: Open Until Filled