Administrative Assistant

**Req ID**:150859**
**Company: Nova Scotia Health**
**Location**:Northern** Zone, **Colchester East Hants Health Centre**
**Department**:OPNZ EMG Emergency CEH**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: MGMT/NON-Union** **Management/Non Union** Position**
**Posting Closing Date**:9-Mar-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
The incumbent provides office managerial support to both the Health Services Manager - Medical Day Unit and Health Services Manager - Emergency within Colchester East Hants Health Centre. The incumbent functions as a primary point of contact for both Managers in responding to general information requests related to the office or referring calls to others as appropriate. Provides confidential administrative service with high quality of organizational and communication skills to assist and support the Manager in ensuring the effective and efficient operation of the office on a daily basis.

**About You**:
We would love to hear from you if you have the following:

- Graduate of a recognized office administration program/business program/secretarial program
- Three (3) to five (5) years of administrative experience OR a combination of equivalent education, training, and experience
- Thorough knowledge of all aspects of their department, its policies and procedures, as well a general knowledge of institutional policies and procedures, healthcare legislation, collective agreements and other portfolio's services provided within Nova Scotia Health
- Advanced working knowledge of computers required, including Windows, Word, Excel, Power Point, Outlook and Database Programs
- Experience taking and producing minutes an asset
- High degree of initiative, diligence, attention to detail and self-discipline/focus required
- Demonstrated ability to work independently with mínimal supervision required
- Proven team player with excellent communication and interpersonal skills required
- Demonstrated ability to respectfully work with a variety of inter-professional team members required
- The incumbent maintains an awareness of internal and external issues that may impact on the department/organization
- Well-developed abilities and skills in all facets of modern office practices and technology and with information and meeting technologies
- Works effectively during periods of high activity and with varying personality styles and tasks
- Excellent communication, interpersonal, prioritizing and organizational skills
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent, Full-Time position; 75 hours bi-weekly

The portfolio includes dual support to the Medical Day Unit, as well as the Emergency Department within Colchester East Hants Health Centre

**Compensation and Incentives**:
$20.95 - $26.19 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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