Administrative Clerk

1 week ago

Toronto, Canada Smart & Biggar Full time

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

Our Ottawa office is currently recruiting for an Administrative Clerk to join our Maintenance Fees Team. This is an excellent opportunity for a new graduate, or someone looking to begin a career in professional services.

Responsibilities.
- Processing and reviewing incoming client correspondence and electronic and physical Patent Office correspondence
- Reviewing and interpreting client instructions, and taking appropriate action as required
- Preparing and filing correspondence with the Patent Office
- Preparing and reporting payment submissions, including invoices to clients
- Interacting with agents, lawyers, and other team members
- Handling sensitive client information
- Cross-training to learn responsibilities of other roles on the team
- Other duties may be assigned or amended as required

Qualifications, competencies and experience.
- One year of administrative or office experience. Previous experience in Intellectual Property or professional services will be considered an asset
- Post-secondary education
- A great team player with excellent attention to detail
- A strong ability to prioritize a large workload
- Strong oral and written communication skills.
- This role is English essential, but French language skills would be an asset
- Highly organized and proactive
- High proficiency in MS Office and ability to learn new software and technology quickly

Smart & Biggar offers a comprehensive total rewards package including:

- A competitive compensation structure based on transparency, clarity and fairness;
- A flexible benefits program;
- Personal days to help balance personal and professional commitments;
- Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

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