Campus Secretary

7 days ago

Calgary, Canada Alberta Classical Academy Full time

**Position Summary**

Reporting to the Principal Educator, the campus Secretary performs duties to establish and support the smooth and efficient operation of the campus. The School Secretary is responsible for the day-to-day management of the front reception area; office equipment; and to ensure the effective communication between teachers, parents and students.

**This is a 10-month position.**

**Position Functions and Responsibilities**
- School Office Operations
- Provides reception services on telephone and for the front office, includes greeting parents and students at front counter
- Enters data into the Student Information System that may include inputting of grades and marks, and producing reports
- Updates class lists
- Assists in booking field trips, school activities, student/parent/teacher interviews, and special events
- Records daily attendance, tracking lates, and extended absences
- Assists in coordinating transportation with bus monitors and communication with Transportation Coordinator
- Maintains office bulletin boards
- Office Maintenance
- Maintains the office equipment: photocopier, laminator, fax machine; ordering supplies, booking service calls
- Trains staff and volunteers in the operation of the equipment
- Orders and distributes office supplies
- Maintains supplies in First Aid kits, files injury reports, maintains medical records
- General Support
- Provides support to all school staff
- Assists with school start-up and shut-down
- Schedules of new student assessments, and assists in the registration of returning students
- Assembles and distributes report cards
- Provides minor first aid
- Orientates new teachers, guest teachers and volunteers on office procedures
- Other related duties as assigned

**Qualifications**
**Education**:

- High School diploma required
- Post-secondary diploma or certificate in office administration is preferred

**Desired Experience and/or Training**:

- Previous experience within a school office environment
- Familiarity with Student Information Systems
- Previous experience in bookkeeping
- Strong interpersonal skills working with students, parents and staff.
- Leadership skills.
- Strong organizational skills.
- Capable of taking initiative and working independently.
- Flexible.
- Proficient with Microsoft Office Suite
- Successful Criminal Reference Check, including vulnerable sectors (within 3 months of contract start date).

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