Contract & Grant Specialist - One Year Term

**Contract & Grant Specialist - One Year Term**

**Join Us in the Fight Against Homelessness**

At Calgary Homeless Foundation, we are dedicated to our purpose of guiding the fight against homelessness. Positioned uniquely within the system of care, we have the ability to observe the many complicating factors that affect those facing or experiencing homelessness. Our broad perspective provides us with a deep understanding of the cause-and-effect dynamics of homelessness. This insight, delivered as an arms-length advisor, enables us to inspire governments, service providers, and our community to undertake a shared responsibility to maximize our collective impact in the fight against homelessness.

We commit to our purpose—and our ambition of becoming the authoritative guide in the fight against homelessness—by demonstrating the following leadership behaviors:
**Taking Accountability**: Guiding the fight against homelessness with responsibility and integrity.

**Fostering a Growth Mindset**: Continuously learning and adapting to better serve our mission.

**Empowering Others to Succeed**: Supporting and enabling our team and partners to achieve their best.

**Collaborating for Greater Impact**: Working together with various stakeholders to amplify our efforts and outcomes.

**Position Summary**

The Contract & Grant Specialist is accountable for the oversight of CHF’s contracting and grant management process completing the creation of contracts, coordinating contract renewals and requests for proposal cycles, implementing applicable processes, and providing training where required. They work with all staff to implement best practices as they relate to contracts, the grant making processes and agreement management, across the organization. This role is part of the Finance & Operations team and reports directly to the Director, Finance & Operations.

**Areas of Accountability**

Working with the Director, Finance and Operations the Contract & Grant Specialist is responsible for the following:

- Facilitate the creation and execution of CHF contracts and agreements ensuring compliance with policy and procedures
- Monitor compliance with applicable contract templates and grant agreements including but not limited to terms and conditions and contract expiration dates and maintain a repository of applicable documentation, agreements and templates used in the development of contracts and RFPs
- Lead the contract renewal kickoff within CHF and ensure process follows CHF’s documented project plan and timeline
- Act as super user/owner of the Grant Management system, updating system design as needed, rolling out to new agencies, and training new users (in conjunction with external system expert support where needed)
- Work closely with finance and accounting team members to coordinate/provided necessary financial reports/data from the Grant Management System as needed
- Review CHF agreements with government funders as well as other legal agreements and monitor for compliance as necessary
- File and maintain oversight of any caveats on land titles
- Create and maintain RFP/grant opportunity templates, assisting in the drafting and preparation of Request for Proposal documents for all departments
- Oversee and lead any RFP/grant opportunities and updates to RFP policy/process as required
- Update, file and coordinate other CHF documentation as required
- Create and maintain approval documentation and process aligned with Financial Policy as applicable
- Support with other projects and tasks as required
- Ensure comprehensive documentation of the workflow and procedures for the Contract Specialist role and maintain updates as needed

**Qualifications and Education Requirements**
- Completion of a post-secondary certificate or degree in contract management, grant management, procurement, business or documentation control
- Minimum of three to five years related work experience in contract management, granting or related field
- Understanding of contract law and related legislation considered an asset
- Experience in the non-profit sector is an asset with strong knowledge of grant making and funding processes
- Experience with project management with the ability to support complex, multi-stakeholder projects
- Knowledge and understanding of records management procedures
- Ability to analyze information, recommend solutions, and make good decisions
- Self-directed with the ability to organize, plan and prioritize
- Flexible, adaptable, and responsive to change; calm under pressure
- Strong communications skills, written and verbal
- Demonstrated proficiency with Microsoft Office suite, Teams, and SharePoint
- Experience working with grant management software an asset

**What We Offer**

We offer an environment and culture where people are passionate about the work we do and supportive of each other. We work hard and learn together, celebrate our successes, and recognize the importance of having fun.

We provide a competitive