Office Assistant

Algolux is a globally recognized computer vision company addressing the critical issue of safety for advanced driver assistance systems and autonomous vehicles. Our machine-learning tools and embedded AI software products enable existing and new camera designs to achieve industry-leading performance across all driving conditions. Founded on groundbreaking research at the intersection of deep learning, computer vision, and computational imaging, Algolux has been repeatedly recognized at industry and academic conferences and has been named to the 2021 CB Insights AI 100 List of the world’s most innovative artificial intelligence startups. Algolux has offices in three countries: the USA, Canada (Headquarter in Montreal, Qc) and Germany.
We are searching for a full-time permanent Office Assistant in Montreal to assist with the company’s daily operations. You will be working closely with the Operations Manager to manage the day-to-day administrative aspects of running the business. The successful applicant will have a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills. We’re looking for someone who can operate effectively with little or no supervision and who can manage multiple tasks at once without becoming overwhelmed. If you have worked in a fast-paced office in the past and are comfortable working with a high degree of attention to detail and discretion, we’re excited to talk with you. We are a young entrepreneurial company experiencing steady growth and offer great potential for career advancement.
**Responsibilities and Duties**:
**Office Admin**:

- Answer incoming calls, greet and assist visitors to the office and assume other receptionist duties when needed
- Assume responsibility for maintenance of office equipment, including computers, printers and the kitchen appliances.
- Helping organize and maintain office common areas
- Maintain office supplies by checking inventory and order items
- Collaborate with the HR Department to schedule and plan events, meetings and appointments
- Updating paperwork and maintaining documents
- Pulling Reports (Monthly Timesheets, Annual Timesheets)
- Assist with other duties as necessary

**Procurement**:

- Assists with the coordination of the RFQ and/or RFP processes, with regards to price comparisons
- Creates Purchase Orders
- Responsible for procurement requests (approvals and purchases)
- Tracking order statuses
- Coordinates with Accounts Payable
- Assist with other duties as necessary

**Shipping**:

- Coordinating the Shipping / Reception Process
- Receive, pick, pack, label, and ship merchandise to our offices in Palo Alto, Munich and our global customers
- Provide quality control of merchandise
- Work towards a flawless quality control of goods across shipping and receiving
- Resolve any issues related to Customs clearance and coordinate with our Customs Broker
- Assist with other duties as necessary

**Qualifications and Skills**:

- 2+ years of related administrative experience
- Strong computer skills and ability to learn and use software (e.g., Google Workspace, Shipping software, etc.)
- Intermediate knowledge of MS Excel and MS Word
- Strong team values
- Strong organizational skills and ability to manage deadlines
- Strong attention to detail and high level of accuracy
- Strong interpersonal and communication skills
- Bilingual (French and English), written and spoken an asset
- Understanding of the entrepreneurial spirit
- Self-motivated, able to multi-task, ability to meet deadlines & prioritize tasks and works well under pressure
- Able to problem solve, with strong attention to detail
- Proactive and can work independently
- Available to work flexible schedules when needed
- **Work from the office is required**

**Benefits**:
This is a full-time, permanent position to start immediately.
Benefits include Stock Option Plan, Retirement plan, immediate Health and Dental benefits, and more

**Job Types**: Full-time, Permanent