Human Resources Administrative Assistant

2 weeks ago

Medicine Hat, Canada Next Step Residential Services Full time

**Reports to**:Human Resources Manager and Executive Director

**Job Profile**:
The **Human Resources** **Administrative Assistant** coordinates human resources functions including but not limited to: Coordinate and manage training for 150 employees; Arrange for internal and external staff training and development; Recruitment and selection including reference checks; Arrange for advertising and posting of job vacancies; Manage personnel information databases; Set up and maintain manual and computerized information filing systems; Prepare staff relations information; Answer telephone and relay telephone calls and messages; Schedule and confirm appointments; Type and proofread correspondence, forms, and other documents; Maintain and prepare reports, inventories, mailing lists, and databases; Photocopying, faxing, and filing preparations; WCB; Maintain confidentiality at all times; Prioritizing and completing assigned workload; Maintain an organized work area; Assisting in the coordination of meetings and meeting minutes; Communicating appropriately with managers, staff, individuals, families, guardians, and the general public. Provide back up to the Administrative Assistant and reception area if required. Responsible to be aware of his/her health, safety, and wellness related responsibilities and must do their part towards workplace safety including reporting all potential job hazards, near misses, and workplace injuries.

**Job Evaluation Results**:
**Factor Rationale**

**1. Education**

Requires High School Diploma plus formal business administration training. Business Administration Diploma preferred.

**2. Experience**

Requires minimum of one year office administrative experience, including knowledge of administrative processes; human resources experience considered an asset.

**3. Complexity**

**4. Impact of Decisions**

Limited direct contact with the individuals served; errors usually the result of not following procedures or inattention to detail.

**5. Leadership**

This is non-supervisory work, however there is typically responsibility for coordinating activities of others to accomplish results.

**6. Internal Contacts**

Contacts are primarily for the exchange of non-controversial information, often in accordance with assigned duties; there may be some resource coordination requiring giving basic instructions.

**7. External Contacts**

Contacts and relationships are typically for exchanging information and coordinating activities of others (scheduling interviews, meetings); tact, professionalism and courtesy required.

**8. Physical Skills**

Work requires extensive use of keyboarding skill; speed and dexterity required; could be relatively constant, with some choice of activities.

**9. Physical Effort**

Some activities cause physical fatigue; modest lifting, sitting for extended periods, attention to video screen, analysis, etc.; moderate choice of action.

**10. Working Conditions**

Inside office environment; regular work interruptions; moderate stressor; moderate control over pace of work.

**Salary**: $16.00-$22.00 per hour

**Benefits**:

- Dental care

Schedule:

- 8 hour shift
- Day shift
- No weekends

Ability to commute/relocate:

- Medicine Hat, AB: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative Assistant: 1 year (required)

Work Location: One location

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