Payroll Assistant

2 weeks ago

London, Canada The University Students Council, Western University Full time

**Job Title**:Payroll Assistant

**Reports to**: Senior Financial Officer/Finance Manager

**Division**: Accounting and Compliance

**Grade (Union Band)**: Band 4

**About the USC**

The University Students' Council (USC) is a student-led organization that advocates for and represents Western undergraduates. Since 1965, USC has become one of Canada's largest student governments and one of London, Ontario's largest non-profits. We work daily to improve the student experience because we believe students can change the world.

**Position Summary**

The University Students' Council (USC) is a student-led organization that advocates for and represents Western undergraduates. Since 1965, USC has become one of Canada's largest student governments and one of London, Ontario's largest non-profits. We work daily to improve the student experience because we believe students can change the world.

**Duties and Responsibilities**

Key Responsibilities:

- Process payroll data, including timesheets, deductions, and adjustments for permanent, part-time, and seasonal staff.
- Ensure payroll compliance with Collective Agreements, employment terms, and legislative requirements.
- Prepare statutory documents such as T4s, ROEs, and reports for taxes, pension plans (e.g., OMERS), and Statistics Canada.
- Assist with accounts payable by preparing and processing invoices, reconciling vendor statements, and managing payment discrepancies.
- Assist with accounts receivable by preparing customer invoices, recording payments, and resolving outstanding balances.
- Liaise with managers, timekeepers, and vendors to ensure accuracy of payroll and financial submissions, and resolve discrepancies.
- Handle employee inquiries related to payroll.
- Assist with year-end payroll processing and ensure payroll system integrity.
- Support reconciliation of accounts and preparation of financial reports as needed.
- Process petty cash reconciliation for USC Clubs.

Customer Service:

- Assist and provide support to the Senior Financial Officer and the Accounting Manager as required.
- Liaise with and correspond with A/P vendors on behalf of The USC, Departments and Clubs.

**Qualifications**
- One to two years of experience in payroll, accounts payable, accounts receivable, and/or accounting.
- Payroll Compliance Practitioner (PCP) certification or minimum two year accounting diploma or equivalent required.
- Knowledge of payroll and accounting software (e.g., ACCPAC/SAGE) and proficiency in Microsoft Office, as well as Google Workspace.
- Must demonstrate a positive, inclusive attitude, superb interpersonal, and organizational skills.

**Key Relationships**
- Internal: Managers, Coordinators, USC Executive, Full-time Staff, Part-time staff, USC Clubs
- External: A/P and A/R vendors, A/P and A/R customers, Western staff, Financial Institutions, Government agencies

**Working Conditions**
- Frequently sitting in front of the computer terminal for extended periods, frequent interruptions and noise, light lifting.
- Fast paced and exciting work environment with the opportunity to have a unique experience every day.
- Working Hours 8:30am - 4:30 pm.
- This position is in-office.

Pay: From $52,020.57 per year

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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