Health, Safety and Wellness Assistant

**Health, Safety and Wellness Assistant** Status**: Full Time

**Hours**: Monday - Friday, 35 hours/week

**Home Campus**: Fennell (travel to other campuses as needed, hybrid work arrangements available)

**Rate of Pay**: Payband 7 ($60,804 - $76,006 per year)

**Posting Date**: October 17th, 2024

**Closing Date**: November 14th, 2024 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

**Job Summary**

The HS&W Assistant works with various internal partners such as communications and marketing to promote HS&W awareness, wellness and health and safety events, and programs and activities supported by the department. The HS&W Assistant supports a regular review of the departmental budget with a focus on processing requisitions, purchase orders, invoices, waivers, tracking expenditures, and ensuring alignment to procurement practices and budget plan.

This position requires significant attention to detail, highly developed communication and client service skills, technical aptitude, and discretion in handling confidential information.

**What you'll be doing**:
**Administrative**
- Follows up on all injury and incident reports; escalates and redirects complex reports to the HS&W Specialist or Director, HS&W as appropriate and tracks related corrective actions through to completion. Liaises with Employee Abilities Coordinator for workplace incidents that result in medical aid/lost time.
- Maintains general mailboxes assigned, supports the OHS team on the delivery for programs (e.g. Ergonomics program). Under the direction of the Director, conducts inspections, investigations and audits to ensure compliance with OHS programs and standards.
- Assists with the development and distribution of health & safety awareness/ communication materials; prepares correspondence and presentations.
- Ensures all college Health and Safety incidents are tracked and any medical aid/lost time student incidents are filed with the Workplace Safety and Insurance Board (WSIB) in a timely fashion.
- Supports the JHSC meetings by assisting in the preparation of materials and agendas, posting meeting minutes, creating inspection schedules and ensuring proper record retention process exists in accordance with College policies.
- Manages and answer inquires relative to the college’s sharps program.
- Coordinate and assist with onboarding of new team members including tracking of IT assets.
- Oversee and schedule third-party assessments (e.g. asbestos annual assessment, air quality).
- Work with internal partners to maintain emergency equipment programs (AED, First Aid etc.) and identify areas for improvement.
- Cultivate positive, collaborative working relationships within the HR team and the college community to provide exceptional customer service, and problem-solving skills with a focus on confidentiality.
- Support the HS&W Specialist in arranging wellness initiatives including awareness activities and events.
- Recommend and implement changes and improvements to any processes, procedures or SOP’s that impede workflow or ease of use or access.

**Budget Administration**
- ** **Review and confirm the allocation of expenditures of the Health, Safety and Wellness budget focusing on the maintenance of contracts including completing routing documents, expenses, waivers, vendor purchase and department supply orders and payments.
- Track budget to identify any potential concerns and raise them to the Director, Health, Safety and Wellness.

**Systems Support**
- ** **Maintains Health and Safety general databases (eCompliance, Contractor Check, Resource Productivity Recovery Authority-RPRA hazardous waste program)
- Ensure health and safety management system is regularly updated, information is captured and recorded, Support JHSC members in the inspection process. Ensure there is a continuous improvement review of all processes.
- Prepare monthly/quarterly/annual metrics and/or dashboards to report out on key performance indicators for HS &W programs.

**Other duties as assigned**
- ** **Trouble-shoot and problem-solve day-to-day issues that arise.
- Attend monthly meetings to collaborate with other assistants/team representatives as necessary.
- Provide the best possible solutions to issues by conscientiously examining facts, trying different alternatives and critically thinking of solutions.
- Bring a sense of urgency to situations, demonstrates an active approach in order achieve goals and objectives.
- Search out errors, rectify omissions, perfect systems and procedures to ultimately raise the quality and standards of all tasks undertaken.

**What you'll bring to the role**:

- A minimum of two-year post-secondary education in Occupational Health and Safety, Wellness, Human Resources, Busine