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Document Controller
2 weeks ago
Company Description
We are a global team of dedicated and experienced architects, engineers, planners, designers, and technology professionals who share a common desire - to help our clients create liveable, sustainable, and advanced urban environments.
Arcadis has officially purchased IBI Group and with this transaction now complete, IBI will now be known as Arcadis IBI Group moving forward. Please refer to our website for more information.
**Job Description**:
Our Transit group is an award winning mid-sized design studio dedicated to delivering creative public transit design solutions that elevate and strengthen the communities they serve. We are committed to be a great place to work that fosters the professional growth of every individual through a relaxed, collaborative and dynamic work environment.
**Most of the things you'll be doing**:
- Working from project office along subway line in North York and attending construction site meetings
- Support Construction Administration Manager with administrative activities
- Prepare and distribute agendas and minutes of meetings
- Interfacing with the project team to coordinate the control of documentation
- Follow processes and principles of company's document procedures
- Store and maintain documents in both electronic and physical forms
- Scan, image, index, and organize documents
- Archive, control, and retrieve records as and when needed
- Keep records, create document logs of project details, meeting minutes, technical specifications, drawings, etc.
- Classify, sort, and categorize documents as per project document control system
- Control issuance of documents and seek proper approval for the same from responsible Managers
- Review completeness and accuracy of documents
- Perform quality check on documents by following document control processes
- Perform responsibilities of file migration and assist in auditing
- Maintain and retrieve data in and from spreadsheets/logs
- Control distribution of documents to internal and external departments
- Provide status reports on documentation regarding progress on workflow
- Prioritized daily tasks efficiently and effectively
- Maintain Request for Information (RFIs) logs, distributing RFI responses to appropriate personnel on Engineering Team.
- Experienced with EDMS packages (SharePoint, Aconex, ProCore, Unifier).
**Qualifications**:
**You'll need to have**:
- Minimum University Bachelor’s Degree and/or Diploma in Document Control
- Must have at least 3 years of proven work experience as a Document Controller in the Architecture or Engineering industry
- Previous experience working on large and complex engineering or architecture projects from concept to delivery - P3 experience is an asset.
- Must have previous experience working on construction sites.
- Keen eye for details and understanding of process flow
- Strong organizational skills and ability to handle multiple deadlines and work under pressure is expected
- Ability to Prioritize daily tasks manage time well, multitask and troubleshooting
- Self-directed, the ability to work independently, and being highly motivated.
- Work in a fast-paced and deadline driven environment
- Stay focused and carry out their tasks in a timely and accurate manner.
- Fast learner, detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents.
- Ability to interact and coordinate with internal and external business partners
- Strong communication and presentation skills - both verbal and written.
- Proficiency with FTP, Project Wise, SharePoint, ISO, MS Office. PM+ experience is an asset.
Additional Information
**Why you should work for Arcadis IBI Group**:
Our employees will find a design environment where collaboration is at the core of the business. We proudly support our team members through continuing education, completion of licenses and certifications, memberships in professional societies, seminar and conference attendance.
- Competitive Base Salary based on industry standards
- Robust Extended + Medical Benefits
- Participation in Incentives Program
- Remote Work Options or Hybrid WFH-Office Schedule
- Coverage of Licensing Fees and Annual Dues to Professional Associations
- Professional Development & Self Directed Learning Resources
We request applicants submit a RESUME highlighting relevant work experience; please limit PDF files to 10MB. For design related roles, we also require a portfolio to review.
We thank all applicants for their interest. However, only those selected for an interview will be contacted.
**#LI-PS1
