Document Controller

2 weeks ago

Toronto, Canada Dragados Canada Inc. Full time

Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced Document Controller to join its dynamic and energetic team.

Dragados Canada was established in 2008 and has grown steadily into an industry-leader in Canada, with offices in Toronto, Vancouver and Montreal, successfully performing a variety of large-scale transportation, bridge, dam, tunnel, and other major infrastructure projects.

**Responsibilities**
- Follow, maintain and manage the maintenance of Bid document control and document management system based on the company’s criteria
- Responsible for receiving and date-stamping incoming documents, logging, distribution, filling, review and approval
- Responsible for the acquisition and distribution of information and documents.
- Lead make modifications required to customize the document control and document management system to meet awarded project requirements
- Establish the interface with partner’s external SharePoint sites
- Train and supervise supporting document control staff if necessary
- Follow the complete and accurate archiving of bidding documentation, especially Bids and Quality Documentation
- Participate in third party/ internal audits as required, being fully cognizant of appropriate plans, policies and procedures and respond effectively to requests for corrective actions
- Maintain a professional relationship with all parties whose documents/records are received and to whom they are distributed
- Provide timely communication to the bidding team with regards to document priorities, late submittals, and overdue responses
- Assist the Proposal team with formatting, research and other task as needed

**Qualifications**
- Bachelor’s Degree in Civil Engineering, Administration, or other relevant discipline
- Minimum 2-4 years of experience in document management, preferably in an engineering and/or construction environment
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Proficiency in SharePoint and/or e‐Builder Enterprise and/or Business Collaborator is considered an asset
- Excellent written and verbal communication skills
- Fluency in French is highly preferred
- High level of attention to detail
- Ability to multitask and meet deadlines

**_ Appropriate accommodations will be provided upon request throughout the recruitment and hiring process._**

***#LI-EK1

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