Corporate Office Assistant-trans

5 days ago

Montréal, Canada Air Canada Full time

**Description**

**Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.**

Trans-Canada Capital (TCC) is an asset management firm specializing in innovative investment strategies for institutional investors. Since 2009, the team has successfully managed the pension assets of Air Canada, one of the largest corporate pension plans in the country. Over the years, we have earned an enviable reputation by generating superior returns through strategies focusing on alpha generation in a rigorous risk-controlled framework. With approximately C$30 billion in assets under management (inclusive of leverage), over 115 investment professionals based in Montreal and Toronto, and a complete range of alternative solutions, TCC is well positioned to meet the needs of institutional investors seeking steady returns.

**Responsibilities**
- Handle routine and confidential matters, both internally and externally (e.g. correspondence, telephone inquiries, etc.)
- Act as receptionist and greet visitors
- Ensure mail delivery
- Coordinate conference room reservations
- Prepare managers' expense reports
- Ensure the cleanliness of the kitchen and prepare the conference rooms (cleanliness, water, food, coffee, etc.).
- Ensure storage (office supplies, kitchen, conference room supplies, business cards, etc.) with external suppliers.
- Maintain contacts with other Air Canada management
- Establish and maintain classification and tracking systems
- Provide certain administrative and secretarial duties as required

**Qualifications**

**Qualifications**:

- High school diploma or equivalent and a minimum of two years of diversified experience in administrative and office support
- Diploma of professional studies in administrative support or secretarial support is an asset
- Knowledge of Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
- Comfortable with people and a lot of interpersonal skills
- Strong sense of diplomacy, discretion, maturity and judgement

**Skills**:

- Punctuality and attendance
- Organizational skills and ability to multi-task
- Rigor, meticulousness and vigilance
- Autonomy and dynamism
- Proactivity and sense of initiative
- Excellent communication and teamwork skills

**Conditions of Employment**:
**Linguistic Requirements**

**Diversity and Inclusion**

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees' unique contributions to our company's success.

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