Real Estate Deals Secretary

4 weeks ago


Richmond Hill, Canada The Daryl King Team Full time

The Daryl King Team is seeking a **skilled and experienced Real Estate Deals Secretary** to join our dynamic team. In this vital role, you will manage the entire transaction process with precision and efficiency, ensuring a seamless experience for clients and agents. As a key member of our team, your expertise will be instrumental in facilitating smooth real estate deals and driving the continued success and growth of our industry-leading organization.

**Responsibilities**:

- Execute real estate deal transactions, manage trade sheets and settle contracts.
- Monitor and update real estate processes to ensure compliance with applicable laws and regulations.
- Handle communications with realtors, branch managers, administrators, legal professionals, and other brokerages regarding potential issues, required documents, closings, and more.
- Collaborate with leadership, realtors, outside parties, and support personnel to resolve unresolved issues, including commission payments.
- Input all deal-related information into required systems.
- Manage incoming calls and inquiries in a professional and courteous manner.
- Process bi-weekly payroll for all staff members.
- Review invoices ensuring appropriate approvals & on-time payouts
- Monthly Reporting, i.e., pending trades, closed, etc.

**Qualifications**:

- At least 2 years of experience in real estate accounting and deal administration.
- Professional and pleasant demeanor with excellent organizational skills.
- Proven ability to complete tasks quickly and effectively.
- Proficiency in real estate software, including Lone Wolf, Skyslope, and BrokerBay.
- Thorough knowledge of general real estate back-office operations, including managing and verifying paperwork associated with property transactions.
- Strong data entry skills with great attention to detail.
- Exceptional written and verbal communication skills.
- Ability to determine solutions to common problems independently and analyze complex scenarios effectively.
- Comprehensive understanding of real estate deal processing and closing procedures, including transaction setup and commission calculations.

Pay: $48,000.00-$53,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person



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