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Receptionist

2 weeks ago

Waterloo, Canada TerraCorp Management Full time

For over 60 years, **TerraCorp Management**, a family-owned and operated business based out of London, Ontario, has been developing and managing multi-residential apartment buildings across Southwestern Ontario.

As we continue to find success in building and managing quality apartment homes, creating lasting relationships with our residents and community partners, we continue to build our talented and committed team. Together, we work hard, we laugh, and we celebrate our successes. We are currently looking to fill the position of **Receptionist** at The Barrel Yards rental community in Uptown **Waterloo**. Hours of work for this position is 11 am to 7 pm Tuesday through Saturday.

The Receptionist must administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence. This position will act as a first point of contact and provide general information to staff, clients, residents, and the public relating to their questions, concerns, or suggestions. This role will also answer telephone and electronic inquiries and relay telephone calls and messages. The Receptionist must possess ability to adapt to new technology and ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times.

**Skills**:

- Attention to Detail
- Client/Customer Focus
- Communication
- Organization
- Professionalism
- Resourceful
- Time Management

**Responsibilities**:

- Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence
- Act as a first point of contact and provide general information to staff, clients, and the public relating to their questions, concerns, or suggestions
- Answer telephone and electronic inquiries and relay telephone calls and messages
- Maintain and monitor office supply inventory levels; place orders as required; and arrange for servicing of office equipment
- Organize, maintain, and coordinate office records and files
- Photocopy and organize documents for distribution, mailing, binding, and filing
- Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff
- Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and other external stakeholders
- Schedule and confirm appointments, meetings, and conferences for management team and/or clients/customers
- Accurately and appropriately file correspondence, invoices, and receipts

**Job Requirements**:

- Ability to adapt to new technology
- Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times
- Ability to effectively communicate both verbally and in writing
- Ability to prioritize and manage conflicting demands
- Ability to respond quickly in a dynamic and changing environment
- Ability to work individually as well as part of a team
- Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)
- Superior telephone manners and strong interpersonal skills

**Work Conditions**:

- Operation of desktop computer and peripherals
- Extended periods of sitting
- Working in a busy office environment with frequent interruptions

We would like to thank all applicants for your interest in working as part of our team Only those applicants selected to move forward in the recruitment process will be contacted.
- TerraCorp Management is committed to employment equity and diversity in all levels of the organization. Further, TerraCorp welcomes those applicants with disability related needs and those in need for accommodation in the recruitment process. Please provide notice of your need for accommodation to the hiring manager upon being contacted._

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Work Location: In person