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Planning & Development Administrator Assistant

2 weeks ago

Cochrane, Canada Municipal District of Bighorn Full time

**Planning and Development Administrative Assistant**

Municipal District of Bighorn

**Must work from the Exshaw Office**

**About the Municipal District of Bighorn**:
The Municipal District of Bighorn No. 8 is a rural municipality located in a beautiful natural setting. A region of unique communities, the MD is characterized by ranching and other agricultural uses, industrial uses, low impact tourism facilities, hamlets, and large tracts of undeveloped crown land reserved for forestry activities. It is recognized that the quality of life of our residents is tied to a healthy, natural environment and a robust economy.

**The Opportunity**:
**Why work for us?**
- Competitive salary
- Comprehensive Health Benefits
- Pension through LAPP
- Annual Health & Wellness Spending Account
- Paid vacation and personal days
- Work/Life Balance
- Compressed Work Week (EDO)

**Summary**:
This position provides administrative support to the Planning and Development Services department. This position is responsible for quantitative and qualitative research and analysis, policy and legislative interpretation, filing, answering inquiries from the public, and the preparation of reports, packages, agendas, and minutes. The majority of the Administrative Assistant’s time will be dedicated to planning and development responsibilities; however, some duties include providing support and backup to the Administration and Finance departments.

**Hours of Work**:Monday to Friday, 8:30AM - 4:30PM

**Salary**: Starting from $74,556

**Duties and Responsibilities**:

- Receives and responds to enquires regarding Development Permits, Compliance Assessments, Planning FOIP requests, and general planning processes.
- Maintains digital land files, acquires land titles and registered instruments, AbaData Maps, Abandoned well maps, submits requests for invoices, and other related documents as required.
- Provides assistance to the Planning and Development Services department and contractors as needed by performing planning, reporting and implementation of initiatives related to Permitting, drafting advertisements and public notifications, completing mailouts, preparing and filing correspondence, etc.
- Specific duties include:

- o Tracking Development Permit files to ensure files are up to date and assisting with reminder notifications for renewals or expired permits.
- o Maintaining Development Permit and Subdivision digital records, as required.
- o Filing of correspondence in digital Development Permit files and land files.
- o Uploading permit decisions and other notifications to the MD’s website.
- o Preparing advertisements and public notifications for local papers and ensuring ads are properly displayed; and
- o Planning-related File retrieval from archives.
- o Collaborate with the Communications Coordinator to maintain the Planning and Development Services webpages on the MD’s website.
- o Creates and updates planning, and development information and notices as provided by the Planning and Development Services Staff.
- o Responds to enquiries and information requests from members of the public and municipal staff, referring more complex matters to other Planning and Development Services Staff.
- Serves as a Commissioner for Oaths to - administer Oaths, take and receive Affidavits, Affirmations, or Declarations, attest the Oaths, Affidavits, Affirmations, or Declarations.
- Assists with the preparation of updates to the Municipal Development Plan, the Land Use Bylaw and other statutory documents as required; and ensure that documents available to the public are both current and accurate.
- Develops location maps and adjacent landowner notification maps for other all Subdivision and Development Permit files to support other Planning and Development Services staff.
- Create, refer, and finalize civic addressing for new developments and subdivisions.
- Supports regular progress reporting on Development Permits by collecting and collating information and updating tracking documents for the Municipal Assessor.
- Assists Planning and Development Services Staff with the preparation of permits, providing access to planning files and other corporate documents as needed.
- Assists with the research and analysis of regulations, procedures, and statistics, and prepares reports as directed by the Director of Planning and Development Services or the Manager of Planning and Development Services.
- Ensures the filing of documents into digital property files as they are received.
- Assists with the mail out of assessment and taxation notices.
- **Prepares monthly and annual Development Permit and Subdivision statistic reports for the Director of Planning and Development Services**

**Municipal Planning Commission Responsibilities**:

- Attendance at all Municipal Planning Commission meetings is required.
- Compiles agenda packages and recording of meeting minutes for the Municipal Planning Commission.
- Responsible for live streaming of the Municipal P